Cascade Gardens Homeowners Association: 2013 Minutes

Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, January 16, 2013

Board Members present:

Chris Riley Jill Oportus

Don Kitchen Grace Matthews

Ed Ewing

Also Present:

Robert Hoats

Noah & Jennell Bussell

Alma Ditty, Neighborhood Watch

Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:37 PM noting that a quorum

was present. The meeting was adjourned at 7:41 PM and re-convened at 8:36 PM to allow

for the Executive Session meeting.

Homeowner Forum

Building Leak – B Building – The gutters at the B building overflowed, however did not

cause any damages. The owner noted that the leak discolored the fence.

Screen Repairs – An Owner has complained that a vine from the landscaping has damaged

the screen to the unit.

Neighborhood Watch

Neighborhood Watch report by Alma Ditty

Residential burglaries – There were some thefts that occurred over the holiday season.

Recycling theft – Dumpster divers continue to be a problem in the area. Report any

trespassers in the recycling bins to Alma at Neighborhood Watch.

Drug Activity – Drug activity in the neighborhood is an ongoing problem. Please report any

suspicious activity to the SDPD as well as Neighborhood Watch.

Parking – Neighborhood Watch continues to ticket and/or tow vehicles not displaying the

proper permits. A vehicle parking in guest parking has been towed for lack of permit.

Cabrillo Springs – There continue to be complaints regarding loud partying by residents at

Cabrillo Springs. Management has been asked to send a letter to Management requesting

that they address the issue with their tenants.

Minutes

December 12, 2012 Minutes – A motion was made, seconded and unanimously passed 5-0

to accept the minutes as written.

Financials

Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to

accept the December 31, 2012 financials into the records.

Unfinished Business

Pool Repairs – The pool deck is in need of repairs. Management has received bids to

remove and replace the concrete decking. Item remains open.

Trellis repair/replacement – The trellis over the mailboxes has been removed and

replaced. Item is closed.

Parking – Chris had a parking proposal to address ongoing parking issues. Suggestions

include providing window clings instead of placard, an increase in parking fines and reducing

the amount of tickets residents receive prior to having their vehicle towed. R&R changes

would need to be made to reflect any changes. This item remains open.

Rules and Regulations changes – This item has been tabled.

Landscaping Overview/Projects – The planter areas are currently being upgraded. This

item remains open.

Lease information – The Board has proposed requesting all offsite Owners to provide

information regarding lease information for their unit as allowed by law. This item has been

tabled.

New Business

Tree Trimming – A proposal was received to trim the pear trees. A motion was made,

seconded and unanimously passed 5-0 to accept the proposal. The pear trees are

scheduled to be trimmed 1/25/2013, weather permitting. This item is closed.

Insurance – Three quotes for insurance were reviewed for Association. A motion was made,

seconded and unanimously passed to accept the Travelers proposals for Liability and

Worker’s Compensation insurance. This item is closed.

Architectural

Unit A6 – The Owner of unit A6 has submitted an architectural application to make changes

to common area landscaping and fencing. A motion was made, seconded and unanimously

passed to deny the application. This item is closed.

Executive Session

A brief executive session meeting was held to discuss accounts due, discipline procedures,

third party payment procedures.

Next Meeting

The next meeting is the annual meeting scheduled for February 20, 2013.

Adjournment

The meeting was adjourned at 8:44 PM.

Cascade Gardens Community Association

By: _________________________ Date: ______________________________

Grace Matthews, Secretary

Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, February 20, 2013

Board Members present:
Chris Riley Jill Oportus
Don Kitchen Grace Matthews
Ed Ewing
Also Present:
Robert and Dawn Hoats
Alma Ditty, Neighborhood Watch
Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:32 PM noting that a quorum
was present.

Neighborhood Watch

Neighborhood Watch report by Alma Ditty
Recycling theft – Dumpster divers continue to be a problem in the area and they have
resorted to cutting off the bin locks. Report any trespassers in the recycling bins to Alma at
Neighborhood Watch.
Parking – Neighborhood Watch continues to ticket and/or tow vehicles not displaying the
proper permits.
Cabrillo Springs – Complaints regarding the residents at Cabrillo Springs continue.
Management has sent a letter to Management requesting that they address the issue with
their tenants and will follow up with letters sent directly to the residents.
Vehicle Theft – A car was stolen from the property and recovered the same night by the
SDPD. The thieves have escalated their efforts and are now entering carports and patios.

Minutes

January 16, 2013 Minutes – A motion was made, seconded and unanimously passed 5-0 to
accept the minutes as written.

Financials

Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to
accept the January 31, 2013 financials into the records.

Unfinished Business

Pool Repairs – The pool deck is in need of repairs. Management has received bids to
remove and replace the concrete decking. Item remains open.
Parking – Chris provided a parking proposal to address ongoing parking issues. A motion
was made, seconded and unanimously passed to order window cling decals to be used in
conjunction with the current permits. Alma and Grace will work on the design of the decal.
This item remains open.
Rules and Regulations changes – The Board reviewed several changes to the rules and
regulations for the community. The changes were debated and altered as agreed upon by
the majority of the Board. Chris will compile the final draft to be mailed to the owners for
review. Item remains open.
Landscaping Overview/Projects – The planter areas are currently being upgraded. This
item remains open.
Lease information – The Board has proposed requesting all offsite Owners to provide
information regarding lease information for their unit as allowed by law. This item has been
tabled.

New Business

Pet Restrictions – A request was received from a potential buyer to allow a mixed breed pit
bull dog to be allowed to be kept at the unit. Current rules and regulations prohibit pit bulls
from the property. A motion was made, seconded and unanimously passed to deny the
request.

President’s Report

President Chris Riley gave a brief overview of current projects and future plans for the HOA:
Tree Trimming – The pear tree trimming is partially done and will be completed by the end
of February.
Landscaping – The landscapers will start upgrading the planter areas in front of the A and
G buildings.
Possible Upcoming Projects
· Repair/replace the pool decking
· Asphalt repairs, slurry coat and restriping
· Landscaping upgrades to A and F law areas. Remove ivy in front of B building.
· Replace pool area light fixtures and add pole lights near the mailbox.

Collections

Parcel 427-070-31-39 – A motion was made, seconded and unanimously passed to have
legal counsel send a post petition demand letter to the Owners attorney for unpaid
assessments.

Executive Session

A brief executive session meeting was held to discuss accounts due, discipline procedures,
third party payment procedures.

Next Meeting

The next meeting is the annual meeting scheduled for March 6, 2013.

Adjournment

The meeting was adjourned at 8:11 PM.
Cascade Gardens Community Association
By: _________________________ Date: ______________________________
Grace Matthews, Secretary

Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, March 6, 2013

Board Members present:
Chris Riley Jill Oportus (arrived late)
Don Kitchen Grace Matthews
Ed Ewing
Also Present:
Robert Hoats
Sun Kim
Alma Ditty, Neighborhood Watch (arrived late)
Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:36 PM noting that a quorum
was present. The meeting was adjourned at 6:46 PM and re-convened at 7:06 PM to allow
for the Executive Session meeting.

Homeowner Forum

Unit fire – A fire was reported in the E building caused by food left cooking on the stove
unattended. The fire department responded very quickly and the situation resolved without
causing fire damages to the building.
SDG&E Energy Savings Inspection – SDG&E performed a home inspection on a unit in
the E building and broke a faucet, causing the water to be shut down for repairs.

Minutes

February 20, 2013 Minutes – A motion was made, seconded and unanimously passed 4-0
to accept the minutes as written.

Unfinished Business

Pool Deck Resurfacing/Repairs – The pool deck is in need of repairs. Management has
received bids to remove and replace the concrete decking. The Board would like more time
to research coatings and get samples of deck surfaces. Item remains open.
Parking – The Board has agreed to order window clings to be used in conjunction with the
parking placards. Alma and Grace have provided samples of the decals. A motion was
made, seconded and unanimously passed 5-0 to approve the decals. The window clings will
not be ordered until the finalization and approval of the rules and regulations. This item
remains open.
Rules and Regulations changes – The Board reviewed several changes to the rules and
regulations for the community. A motion was made, seconded and unanimously passed 5-0
to approve the changes. Management will send out the proposed changes to the Owners for
the mandatory 30 day review/comment period. Item remains open.
Landscaping Overview/Projects – The planter areas are currently being upgraded. This
item remains open.
Parking Lot repairs and re-surfacing – A proposal was received from Sigge’s to repair,
slurry coat and re-stripe the parking lots. A motion was made, seconded and passed 3-1 with
one member abstaining to accept the proposal. Item remains open.
Lighting – It was suggested that the lighting at the pool be upgraded. Grace has offered to
research light fixtures and will provide samples to the Board. It was also suggested that
additional pole lights should be installed near the mailboxes. A motion was made, seconded
and unanimously passed 5-0 to have the pole lights installed. Item remains open.

New Business

Waste/Recycling contracts - Management has been requested to get trash proposals for
preparation of the annual budget. Item remains open.
Move in checklist/Renter Info – It was proposed that all offsite Owners provide information
regarding lease information for their and complete a move-in checklist. This item has been
tabled.

Executive Session

A brief executive session meeting was held to discuss accounts due, discipline procedures,
third party payment procedures.

Next Meeting

The next meeting is the annual meeting scheduled for April 10, 2013.

Adjournment

The meeting was adjourned at 8:17 PM.
Cascade Gardens Community Association
By: _________________________ Date: ______________________________
Grace Matthews, Secretary

Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, April 10, 2013

Board Members present:
Chris Riley Jill Oportus (arrived late)
Don Kitchen Grace Matthews
Ed Ewing
Also Present:
Robert Hoats Alma Ditty, Neighborhood
Noah Bussell Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:35 PM noting that a quorum
was present.

Homeowner Forum

Landscaping – The slope near the B building is full of weeds and needs to be addressed.

Announcements

Parking lot re-paving – The parking lot will be slurry coated April 24, 2013 and all vehicles
will need to removed from the property no later than 7:30 AM. Notices will be posted at the
mailboxes to remind all residents.
Pool – The pool will be drained and repairs made to the plaster and upgrade the pool light to
LED. The repairs should be completed and the pool opened before the weekend.

Neighborhood Watch

Neighborhood Watch report by Alma Ditty
Property Break-Ins – Residents are getting their property stolen from carports, yards,
balconies. There are reports of a team of thieves that take photos of targeted items and
reports back to another party to assist with robbing the residence,
Parking – Neighborhood Watch continues to ticket and/or tow vehicles not displaying the
proper permits.
Cabrillo Springs – The corporate unit housing restaurant employees has had several noise
complaints and the offenders have moved. No noise complaints have been received
regarding the new residents.
Vehicle Break-ins/Theft – Three cars have been broken into from the neighborhood and a
hit and run reported that damaged multiple cars in addition to numerous vehicle break-ins.
Clubhouse – Alma will give the clubhouse a spring cleaning.
Skateboarding on Common Area – A resident was verbally warned to not allow their child
to bike/skateboard on common area.
Pool – A resident was seen in the pool area with glass beer bottles. As a reminder there is
NO SMOKING and NO GLASS allowed in the pool area.
Public Disturbance -Two local residents were involved in a knife fight. Any residents
witnessing these types of incidents should contact 911 immediately.

Minutes

March 6, 2013 Minutes – A motion was made, seconded and unanimously passed 5-0 to
accept the minutes as written.

Financials

Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to
accept the February 28, 2013 financials into the records.

Unfinished Business

Pool Deck Resurfacing/Repairs – The pool deck is in need of repairs. Management has
received bids to remove and replace the concrete decking. The Board would like more time
to research coatings and get samples of deck surfaces. Item remains open.
Parking – The Board has agreed to order window clings to be used in conjunction with the
parking placards. Upon passing of the 2013 rules and regulations, Management will order
the window clings so Alma from Neighborhood Watch can distribute as needed. A motion
was made, seconded and passed 4-1 to continue to use placards in conjunction with the
window clings. A letter reminding residents of the parking rules will be mailed to each owner.
This item remains open.
Rules and Regulations changes – The Board has made several changes to the rules and
regulations for the community and sent the proposed changes to the Owners for comments.
The Board reviewed the comments received and no changes were made to the proposed
rules. A motion was made, seconded and unanimously passed 5-0 to accept the 2013 Rules
and regulations. Management will send a copy of the rules to all owners. Item is closed.
Move in checklist/Renter Info – The move in check list was revised as part of the rules and
regulations handbook. A motion was made, seconded and unanimously passed 5-0 to
accept the changes. This item is closed.
Landscaping Overview/Projects – The planter areas are currently being upgraded. This
item remains open.
Parking Lot repairs and re-surfacing – The slurry coat and re-striping is scheduled for
April 24, 2013. Item remains open.
Lighting –Grace has researched and provided the Board with sample light fixtures to
upgrade the pool area. Some of the suggestions were well liked and the Board will do more
research. Item remains open.

New Business

Waste/Recycling contracts – Three waste/recycling bids were received and reviewed by
the Board. A motion was made, seconded and unanimously passed 5-0 to accept the
proposal from Tayman Industries. Item remains open.
2013/2014 Annual Budget – Chris provided a draft budget with no increase in monthly
assessments for consideration of the Board. After some discussion, a motion was made,
seconded and passed 4-0-1 with one member abstaining. Chris and Don will get a cover
letter and disclosure letters ready to be included with the annual packet. Item remains
open.

Executive Session

A brief executive session meeting was held to discuss accounts due, discipline procedures,
third party payment procedures.

Next Meeting

The next meeting is the annual meeting scheduled for May 8, 2013.

Adjournment

The meeting was adjourned at 8:12 PM.
By: _________________________ Date: ______________________________
Grace Matthews, Secretary

Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, May 8, 2013

Board Members present:
Chris Riley Jill Oportus
Don Kitchen Grace Matthews
Ed Ewing
Also Present:
Robert & Dawn Hoats Nelia Carbaugh
Noah Bussell Cyndie Matthews
Alma Ditty, Neighborhood Watch
Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:34 PM noting that a quorum
was present. The meeting was adjourned at 7:34 PM and re-convened at 8:14 PM to allow
for the Executive Session meeting.

Homeowner Forum

Plumbing insulation – Insulation was installed on the pipes at the B building, some of
which blew off and into the patio/yard areas of the units.
Termites – It was reported that there are evidence of live termites at unit C1.

Neighborhood Watch

Neighborhood Watch report by Alma Ditty
Property Break-Ins – The neighborhood residents continue to experience hot prowls and
residential break-ins. Report any suspicious activity to Neighborhood Watch immediately
and call 911 if you witness a crime.
Parking – Neighborhood Watch continues to ticket and/or tow vehicles not displaying the
proper permits and three cars were towed from guest parking.
Homeless – There have been instances of the adjacent hospitals discharging homeless
patients into the neighborhood. Please contact neighborhood watch if you witness any
homeless on the property.
Vendors – Vendors working at Cabrillo Springs have been asked to move their service
vehicles from guest parking.
Vacation Watch – Notify Alma at Neighborhood Watch if you are going on vacation.
Pool – No Smoking signs need to be installed at the pool. It was also noted that there has
been a report of children playing with toys not meant to be used in the pool area.

Minutes

April 10 2013 Minutes – A motion was made, seconded and unanimously passed 5-0 to
accept the minutes as written.

Financials

Monthly Financials – It was noted that the HOA is currently operating with a surplus and
the reserves are almost fully funded. Management has been requested to re-send the March
financials to Don and Chris. The March and April 2013 monthly financials were tabled. The
First Republic Bank CD expires 6/21/2013. Management and the Board will research
interest rates to be discussed at the next meeting.

Unfinished Business

Parking – Window clings have been ordered for guest parking. A letter reminding residents
of the parking rules will be mailed to each owner and decals distributed by neighborhood
watch. This item remains open.
Landscaping Overview/Projects – The planter areas are currently being upgraded. This
item remains open.
2013/2014 Annual Budget – The 2013-2014 budget has been approved and will be sent to
all owners per civil code. Item remains open.
Lighting – The Board is researching light fixtures for the community. Item remains open.

New Business

Pool Deck Resurfacing/Repairs – The pool was drained and some plaster patched before
refilling with water. There are now 30-40 areas where the coating is chipping. The next step
will be to sandblast and re-plaster the pool, ideally at the same time as the concrete work is
completed after the summer season. Item remains open.
Neighborhood Watch – A motion was made, seconded and unanimously passed 5-0 to
donate $2000.00 to neighborhood watch for the 2013/2014 fiscal year. Item is closed.

Executive Session

A brief executive session meeting was held to discuss accounts due, discipline procedures,
third party payment procedures.

Next Meeting

The next meeting is the annual meeting scheduled for June 5, 2013.

Adjournment

The meeting was adjourned at 8:32 PM.
By: _________________________ Date: ______________________________
Grace Matthews, Secretary

June 2013
Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, June 5, 2013

Board Members present:

Chris Riley Jill Oportus

Don Kitchen Grace Matthews

Ed Ewing

Also Present:

Robert & Dawn Hoats

Noah Bussell

Alma Ditty, Neighborhood Watch

Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:32 PM noting that a quorum

was present. The meeting was adjourned at 8:28 PM and re-convened at 8:45 PM to allow

for the Executive Session meeting.

Homeowner Forum

Slab Leak – It was reported that there is a potential slab leak at unit B4.

Landscaping – An owner voiced their displeasure with the current landscaping crew.

Neighborhood Watch

Neighborhood Watch report by Alma Ditty

Property Break-Ins – The neighborhood residents continue to experience hot prowls and

residential break-ins, although the police have been unable to apprehend the suspect.

Report any suspicious activity to Neighborhood Watch immediately and call 911 if you

witness a crime.

Parking – Vehicles not displaying the proper permits continue to be ticketed and/or towed.

Property Damages – People have been climbing the fencing and damaging and support

beams. Alma would like to have the HOA send Cabrillo Springs a letter regarding the

vandalism and trespassing.

Vendors – A Time Warner technician working at Cabrillo Springs has been towed from an

owners exclusive use space.

Vacation Watch – Notify Alma at Neighborhood Watch if you are going on vacation.

Minutes

May 8, 2013 Minutes – A motion was made, seconded and unanimously passed 5-0 to

accept the minutes with one small correction.

Financials

Monthly Financials – Management will make general

Unfinished Business

Parking – Window clings are now available through Alma at neighborhood Watch.

Landscaping Overview/Projects – A motion was made, seconded and passed 5-0 to

upgrade the G slope with native plants and install irrigation, price not to exceed $100.00.

This item remains open.

Lighting – A motion was made, seconded and unanimously passed to install an electrical

line along the C building and add two lights for the parking areas, price not to exceed

$600.00. Item remains open.

Pool Deck Resurfacing/Repairs – The pool is in need of re-plastering. This will be

completed when the concrete work is done in the off season. Item remains open.

New Business

Annual Meeting – The Annual meeting has been scheduled for September 11, 2013.

Management will send out intent to serve notices for two open Board seats. Item remains

open.

First Republic CD – The reserve funds currently in a CD matures 6/27/2013. The Board

reviewed other investment options and decided to let the CD renew. Item is closed.

Executive Session

A brief executive session meeting was held to discuss accounts due, discipline procedures,

third party payment procedures.

Next Meeting

The next meeting is the annual meeting scheduled for July 10, 2013.

Adjournment

The meeting was adjourned at 8:45 PM.

By: _________________________ Date: ______________________________

Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, July 10, 2013

Board Members present:

Chris Riley Jill Oportus

Don Kitchen Grace Matthews

Ed Ewing

Also Present:

Robert Hoats

Noah Bussell

Louise Woods

Alma Ditty, Neighborhood Watch

Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:36 PM noting that a quorum was present. The

meeting was adjourned at 7:33 PM and re-convened at 8:13 PM to allow for the Executive Session meeting.

Homeowner Forum

Cabrillo Springs – An Owner received a complaint from the management at Cabrillo Springs requesting that

he stop brushing his dog on their property and leaving the dog hair for their maintenance crew to clean up.

Landscaping – The hedges in the back of the B building need to be trimmed.

Vehicle leak – An owner received a violation letter for a vehicle that is leaking onto the new asphalt. It was

noted that the vehicle can park on site providing there is a drip pan under the vehicle to catch the oil and fluids.

Smoking – All residents are reminded that there is NO SMOKING at the pool at any time.

Pool Rules – Per the rules and regulations, children under the age of 18 years of age are permitted ONLY

when accompanied and supervised by an adult resident or owner at Cascade Gardens.

Neighborhood Watch

Neighborhood Watch report by Alma Ditty

Dumpster Diving – Dumpster divers are becoming more aggressive and some are carry weapons. Report any

dumpster diving to Alma Ditty at Neighborhood Watch so they can be reported to the SDPD.

Property Break-Ins – The neighborhood residents continue to experience hot prowls and residential breakins,

although the police have been to get a description, however have not been able to apprehend the suspect.

Report any suspicious activity to Neighborhood Watch immediately and call 911 if you witness a crime.

Parking – Vehicles not displaying the proper permits continue to be ticketed and/or towed. Alma will be

distributing peaking decals for shared parking spaces.

Skateboarding – Children from Cabrillo Springs were caught skateboarding on the property. Alma spoke to

the children as well as their parents informing them that this is not allowed.

Vehicle break-ins – Vehicle break-ins are a common occurrence and residents are reminded not to leave

valuables in their vehicles. The SDPD have arrested 2 people suspected of targeting and robbing vehicles in

the neighborhood.

Vacation Watch – Notify Alma at Neighborhood Watch if you are going on vacation.

Minutes

June 10, 2013 Minutes – The minutes were tabled.

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Financials

Monthly Financials – A motion was made, seconded and unanimously passed to move the prior year surplus

in the amount of $9123.00 into Reserves equity as of 6/30/2013. The First Republic CD was renewed for a 7

month term at .75% interest rate.

Unfinished Business

Parking – Window clings are now available through Alma at neighborhood Watch.

A Building dryer vents – The dryer vents in A3 was leaking into unit A2. The vents have been cleaned and

scoped with a camera to ensure there are no blockages. It was suggested by Vent Pro’s that the lines be

maintained annually. Item is closed.

Pool and Parking lot lighting – Lights were installed at the C building parking areas. Item remains open.

New Business

Irrigation Valve Replacement – The irrigation valves near the G building are broken and in need of repair. A

motion was made, seconded and unanimously voted 5-0 to accept the proposal from J-MAC in the amount of

$450.00. Item is closed.

Audit – The Board reviewed proposals for the annual review and taxes. A motion was made, seconded and

unanimously passed to accept the proposal from Dale Snider. Management will get this scheduled. This item

remains open.

Power Washing – This item has been tabled.

Clubhouse Stair repairs – The stair steps to the clubhouse are in need of repair. This item has been tabled.

Shower/Plumbing Repairs – The hot water heater at the A building was in need of immediate replacement

and was completed 7/2/2013. There are plumbing repairs needed for the pool shower, pressure regulators to

adjust and angle stops to install. Management will get bids for the repairs. Item remains open.

Fire Equipment – A motion was made, seconded and unanimously voted 5-0 to accept the proposal from

Miramar fire equipment to service the extinguishers. Item is closed.

Executive Session

A brief executive session meeting was held to discuss accounts due, discipline procedures, third party payment

procedures.

Next Meeting

The next meeting is the annual meeting scheduled for August 14, 2013.

Adjournment

The meeting was adjourned at 8:32 PM.

By: _________________________ Date: ______________________________

Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, August 14, 2013

Board Members present:

Chris Riley Jill Oportus

Don Kitchen Grace Matthews

Ed Ewing

Also Present:

Robert Hoats

Noah Bussell

Huong Nguyen

Francine Dockter

Alma Ditty, Neighborhood Watch

Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:32 PM noting that a quorum was present. The

meeting was adjourned at 7:26 PM and re-convened at 8:38 PM to allow for the Executive Session meeting.

Homeowner Forum

Screen repair – Noah has requested that the HOA repair a screen damaged by common area landscaping.

Hedge trimming – It was requested that the hedges in back of the B building be trimmed. Chris noted that the

hedges were just trimmed two weeks prior to the request.

Sprinklers – The new sprinkler system is reportedly not watering the planter areas in front of the G building.

Chris explained that the drip system install will not spray and that the plants are receiving the water they need.

Neighborhood Watch

Neighborhood Watch report by Alma Ditty

Dog bites – There was a recent incident in which a dog in the neighborhood was off a leash and bit someone.

Please report any dog leash/biting incidents to Animal Control.

Property Break-Ins – The most recent robbery scheme involves a van backing into garage/carport areas at

neighboring properties and robbing the storage units. All residents are requested to report any suspicious

activity to Neighborhood Watch immediately and call 911 if you witness a crime.

Car Alarm – There were reports of a car alarm going off that has now been resolved.

Vacation Watch – Notify Alma at Neighborhood Watch if you are going on vacation so your unit and vehicles

can be watched for suspicious activity. Alma noted that they have averted crime/theft due to the program.

Minutes

June 5, 2013 Minutes - A motion was made, seconded and unanimously passed 5-0 to accept the minutes as

written.

July 10, 2013 Minutes – A motion was made, seconded and unanimously passed 5-0 to accept the minutes as

written.

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Financials

Monthly Financials – The annual surplus for the 2012/2013 fiscal year was $6692.00 per the un-audited

financials. A motion was made, seconded and unanimously passed to accept the June financials into the

record.

Unfinished Business

Parking – Window clings are now available through Alma at neighborhood Watch and will be distributed over

the Labor Day weekend. This item remains open.

Shower/Plumbing Repairs –There are plumbing repairs needed for the pool shower, pressure regulators to

adjust and angle stops to install. Management will get a bid from Bill Howe for the repairs. A motion was made,

seconded and unanimously passed to accept the proposal if the repairs do not exceed $2300.00. Item

remains open.

Audit – Management is working with Dale Snider to get the taxes and annual review completed. This item

remains open.

Power Washing – A proposal was received from J-MAC to power wash the buildings, sidewalks and chimney

areas in the amount of $125 per building. A motion was made, seconded and unanimously passed to accept

the proposal. Item is closed.

Clubhouse Stair repairs – The stair steps to the clubhouse are in need of repair. This item has been tabled.

New Business

Annual Meeting – The annual meeting is scheduled for September 11, 2013.

Lighting – There are pole lights that are in need of bulb replacement and it was suggested that the fixtures be

changed to LED lighting to help reduce energy costs. A motion was made, seconded and unanimously passed

to replace all the pole light fixtures to LED, not to exceed $500.00.

Banking – Grace is currently a signer on the bank accounts and has declined to ruin for the Board in the

upcoming elections. Don will contact the banks and coordinate with the board members who will be added to

the accounts and get the signature cards updated.

Executive Session

A brief executive session meeting was held to discuss accounts due, discipline procedures, third party payment

procedures.

Next Meeting

The next meeting is the annual meeting scheduled for September 11, 2013.

Adjournment

The meeting was adjourned at 8:43 PM.

By: _________________________ Date: ______________________________

Ed Ewing, Secretary

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Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, September 25, 2013

Board Members present:

Chris Riley Jill Oportus

Don Kitchen Robert Hoats

Ed Ewing

Also Present:

Huong Nguyen

Alma Ditty, Neighborhood Watch

Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:35 PM noting that a quorum was present.

Homeowner Forum

Dog Feces – A complaint was received regarding residents not picking up their pet waste from common

area. All residents are reminded that this is a violation of the governing documents as well as a civil code

violation with the City of San Diego. All dog owners MUST pick up after their pet.

Neighborhood Watch

Neighborhood Watch report by Alma Ditty

Residential Break-Ins – Thieves using a panel van are backing into garage/carport areas at neighboring

properties and robbing the storage units. Alma has reported the license number and description to the

SDPD.

Trespassing – Neighborhood children have been caught trespassing on the property.

Graffiti – Some small spots of graffiti were noted and will be cleaned up.

Vehicle thefts – A vehicle from the area was stolen and recovered by SDPD.

Towing – A vehicle was towed from a resident’s shared space.

Minutes

August 14, 2013 Minutes - A motion was made, seconded and unanimously passed 5-0 to accept the

minutes as written.

Financials

Monthly Financials – The financials for July and August 2013 have been tabled.

Unfinished Business

Parking – Window clings and placards will be distributed the first week of October. Residents can get two

window clings at no cost, and $5 per additional decal. Residents may also exchange their old placards for

new ones at no cost. Alma will need to purchase a receipt book and some new placards for those

interested in keeping the old system. This item remains open.

Dog Walk – Neighborhood Watch and local volunteer children have been cleaning the dog walk area and

have located old sprinklers in the ground. At this time the program has been suspended until further

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notice. Management will contact the insurance agent to determine if the HOA has any potential liability

and their recommendations for continuing the program.

Shower/Plumbing Repairs –There are plumbing repairs needed for the pool shower, pressure

regulators to adjust and angle stops to install. A proposal was received from MLS Construction to

completer the repairs in the amount of $2205.00. A motion was made, seconded and unanimously

passed to accept the proposal. Item remains open.

Power Washing – A proposal was received from J-MAC to power wash the buildings, sidewalks and

chimney areas in the amount of $125 per building. A motion was made, seconded and unanimously

passed to accept the proposal. Item remains open.

Storage Room – In June 2012 the Board allowed Neighborhood Watch to use the storage room. The

Board has requested that the volume of storage be dramatically decreased, as well as any items stored in

the clubhouse and/or the women’s restroom. Item remains open.

Clubhouse Stair repairs – The stair steps to the clubhouse are in need of repair. The Board will have

this item repaired/replaced when re-doing the pool concrete and plaster over the winter months. This

item has been tabled.

Banking – Grace is currently a signer on the bank accounts and has declined to run for the Board in the

upcoming elections. Don will contact the banks and coordinate with the board members who will be

added to the accounts and get the signature cards updated. Item remains open.

Lighting – There are pole lights that are in need of bulb replacement and it was suggested that the

fixtures be changed to LED lighting to help reduce energy costs. Jill has volunteered to research lighting

options. Item remains open.

New Business

Landscaping – The landscaping projects currently in progress include:

· Clean up B and F hill areas

· Remove ivy on B Hill

· Clean up planters in the parking areas

· Install sump pump near the west side of the A building

· Install wood planters on the F hill

Paint touch-ups – There are several areas in need of touch up painting. A motion was made, seconded

and unanimously passed 5-0 to have J-MAC paint the areas as needed.

Sign Replacement – Many of the speed limit, children at play and private property signs are in need of

replacement. Chris will get a list of signs to Management to get them ordered and installed. Item

remains open.

Concrete Repairs – There are a few concrete steps in need of replacement. J-Mac will get the steps

ordered and replaced. Item remains open.

Executive Session

A brief executive session meeting was held to discuss accounts due, discipline procedures, third party

payment procedures.

Next Meeting

The next meeting is the annual meeting scheduled for November 13, 2013.

Adjournment

The meeting was adjourned at 8:07 PM.

By: _________________________ Date: ______________________________

Ed Ewing, Secretary

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Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, November 13, 2013

Board Members present:

Chris Riley Ed Ewing

Don Kitchen Robert Hoats

Also Present:

Alma Ditty, Neighborhood Watch

Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:36 PM noting that a quorum was present.

Neighborhood Watch

Neighborhood Watch report by Alma Ditty

Loading Ramp – It was noted that the top of the loading ramp is loose and needs to be repaired.

Residential Break-Ins – Residential burglaries continue to be a problem. Residents are reminded that

thefts usually increase during the holiday season and to ensure that your house is secured. Report any

suspicious activity to Neighborhood Watch as well as the SD Police Department.

Trespassing – Neighborhood children have been caught trespassing on the property and using the

waterfall area to gain access to the pool/clubhouse area. Alma has offered to forward cease and desist

letters to the families of the children caught on property.

Fireworks – Residents in another complex set off fireworks, prompting a call to the SDPD as fireworks

are prohibited inside the City of San Diego.

Animal Cruelty – The residents with the fireworks were also caught torturing and killing a cat in the area.

Anyone who witnesses this behavior should contact Animal Control and /or the SDPD as as possible to

report the abuse.

Drug Paraphernalia – Drug paraphernalia was found on the property near the E building. Please contact

the SDPD if you witness or find and similar items.

Towing Signs – Neighborhood children are damaging the towing signs near the pool area.

Cabrillo Springs – Alma has requested that a letter be sent to Cabrillo Springs addressing Trash,

Parking, drugs, trespassing and property damages problems with the residents. The Board suggest the

association’s attorney help in the drafting.

Skateboarding on Common Area – A resident continues to allow their child to skate on common area.

Minutes

September 25, 2013 Minutes – This item was tabled.

Financials

Monthly Financials – A motion was made, seconded and unanimously passed 4-0 to accept the he

financials for July, August and September 2013 into the record.

Unfinished Business

Parking Placards/clings – Window clings and placards have been distributed to most residents. There

was some confusion due to a discrepancy between what the Board authorized and the information that is

being circulated by Neighborhood Watch. At this time, the old placards are not valid and must be

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replaced. A motion was made, seconded and unanimously passed 4-0 to allow residents to receive the

new placards without returning the old placards at no cost to the resident. This item remains open.

Dog Walk – Due to potential liability, the dog walk area will no longer be cleaned or utilized by

Neighborhood Watch and will be maintained by the landscapers. Item is closed.

Pool Area Repairs – The Board is currently getting bids to re-plaster the pool and remove and replace

the concrete decking. This item has been tabled.

Power Washing – A proposal was received from J-MAC to power wash the buildings, sidewalks and

chimney areas in the amount of $125 per building. A motion was made, seconded and unanimously

passed to accept the proposal. Item remains open.

Storage Room – In June 2012 the Board allowed Neighborhood Watch to use the storage room. The

Board has requested that the volume of storage be dramatically decreased, as well as any items stored

in the clubhouse and/or the women’s restroom. Item remains open.

Banking – Grace is currently a signer on the bank accounts and has declined to run for the Board in the

upcoming elections. Don will contact the banks and coordinate with the board members who will be

added to the accounts and get the signature cards updated. Item remains open.

Lighting – It was suggested that the pool light fixtures be changed. Jill has volunteered to research

lighting options. Item remains open.

New Business

Annual Financial Review – The Annual Review has been received from dale Snider and reviewed by

the Board. A motion was made, seconded and unanimously passed 4-0 to have the report mailed to the

owners per civil code. Item is closed.

Sign Replacement – Several new signs such as speed limit, children at play and private property signs

were recently replaced. The Private Property signs are not exactly what was in place before. Chris and

Alma will meet and determine what wording best fits the needs of the community and will work with

Management to get the custom signs ordered and the unused signs returned. Item remains open.

Move-In Policy– Many owners are not complying with the Move-In Policy found in the rules and

regulations. All owners who rent their units MUST have the Move-in policy checklist completed and sent

to Management. A copy of the form will be sent to each Owner not in compliance. Item remains open.

E3/E4 Parking spaces – The residents in E3 and E4 have swapped parking spaces due to the proximity

to their unit. A motion was made, seconded and passed 3-1 with one member abstaining to re-stripe the

spaces to officially allow the spaces to be swapped. It was suggested that the parking space map be

looked at and changed as needed prior to the next asphalt project. Item remains open.

Light pole/F Rail support – The safety rails and light poles along the F slope have no support and are in

need of repair. A proposal was received from J-MAC to install new metal support poles to brace up the

rails and light post. A motion was made, seconded and unanimously passed 4-0 to accept the proposal.

Item is closed.

Architectural Application – Sliding Door Replacement – An architectural application was received from

the owner of E8 requesting permission to install a new sliding glass door for the unit. The Board reviewed

the application and the windows preferred by the Owner. A motion was made, seconded and

unanimously passed 4-0 to allow the slider to be replaced. The product approved by the Board is the

Vantage Pointe 6200 series sold at Home Depot. The exterior windows/sliders must be either painted to

match the stucco, or the exterior painted to match the stucco and the inside of the exterior frame painted

silver to match the existing windows. Any Owner wishing to replace their windows or doors must follow

the architectural application process. Item is closed.

Executive Session

A brief executive session meeting was held to discuss accounts due, discipline procedures, third party

payment procedures.

Next Meeting

The next meeting is the annual meeting scheduled for December 11, 2013.

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Adjournment

The meeting was adjourned at 8:22 PM.

By: _________________________ Date: ______________________________

Ed Ewing, Secretary

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Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, December 11, 2013

Board Members present:

Chris Riley Ed Ewing

Don Kitchen Robert Hoats

Jill Oportus

Also Present:

Alma Ditty, Neighborhood Watch

Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:44 PM noting that a quorum was present.

Neighborhood Watch

Neighborhood Watch report by Alma Ditty

Theft/crime – Several vehicles were broken into and a motorcycle stolen. Report any suspicious activity

to Neighborhood Watch as well as the SD Police Department.

Trespassing/Dumpster diving – The lock has been cut off from the recycling bin on Harmarsh alley.

Dumpster diving is increasing and getting out of control; please report any activity to Neighborhood

Watch.

Barking Complaints – There have been complaints of a dog barking in the A and B buildings.

Residential Parking Permits – A Birdland resident has volunteered to circulate a residential parking

permit only petition for the surrounding streets. The HOA and Neighborhood Watch will be available to

assist as needed.

Cabrillo Springs – A gang related stabbing was reported at Cabrillo Springs.

Skateboarding on Common Area – A resident continues to allow their child to skate on common area

and neighborhood watch is getting noise complaints from other residents.

Minutes

September 25, 2013 Minutes – A motion was made, seconded and unanimously passed 5-0 to accept

the minutes as written.

November 13, 2013 Minutes – A motion was made, seconded and unanimously passed 4-0 to accept

the minutes as amended with one member abstaining.

Financials

Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to accept the

financials for October 2013 into the record.

Unfinished Business

Parking Placards/clings – Window clings and placards have been distributed to all but 2 residents.

Residents are allowed to receive the new placards without returning the old placards at no cost to the

resident. This is closed.

Pool Area Repairs – The Board reviewed three bids for re-plastering the pool. A motion was made,

seconded and unanimously passed 5-0 to accept the proposal from Baja Pools. This item remains

open.

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Power Washing – A proposal was received from J-MAC to power wash the buildings, sidewalks and

chimney areas in the amount of $125 per building. A motion was made, seconded and unanimously

passed to accept the proposal. Item remains open.

Storage Room – In June 2012 the Board allowed Neighborhood Watch to use the storage room. The

Board has requested that the volume of storage be dramatically decreased, as well as any items stored

in the clubhouse and/or the women’s restroom. Item remains open.

Banking – Grace is currently a signer on the bank accounts and is no longer a member of the Board.

Don will contact the banks and coordinate with the board members who will be added to the accounts

and get the signature cards updated. Item remains open.

Lighting – It was suggested that the pool light fixtures be changed. Jill has volunteered to research

lighting options. Item remains open.

Sign Replacement – Private Property signs are not exactly what was in place before. Chris and Alma

will meet and determine what wording best fits the needs of the community and will work with