Minutes 2012

Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, July 11, 2012

Board Members present:

Chris Riley Jill Oportus

Don Kitchen Grace Matthews

Robert Hoats

Also Present:

Ed Ewing Francine Dockter

Noah Bussell Alma Ditty, Neighborhood Watch

Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:35 PM noting that a quorum

was present. The meeting was adjourned at 7:05 PM and re-convened at 7:25 PM to allow

for the Executive Session meeting.

Neighborhood Watch

Neighborhood Watch report by Alma Ditty

Storage – Cabrillo Springs has informed Alma that she will have to pay for the storage area

used to store the neighborhood watch supplies. The Board agreed unanimously to allow

Alma to utilize the storage room in the pool area for the supplies.

Cabrillo Springs – The new owners have been raising rents and are making attempts to

remove any problem renters from the property.

Western Towing – New parking signs have been installed by Western Towing. Alma would

like the signs in the upper lot to be modified to include permit information. Alma will contact

Western Towing and get the signs modified.

Crime – There was a man caught exposing himself to children and has been arrested.

Anyone witnessing this behavior should contact the SDPD at 911 immediately as well as

report the incident to neighborhood watch. There have also been vehicle break ins.

Neighborhood Watch – Alma plans to get a cell phone so she will be more mobile in the

community. Alma also plans on getting a digital camera to document events as they occur.

National Night Out – The annual event is scheduled for August 7, 2012.

Homeowner Forum

Chimney Cleaning – Noah inquired when the chimneys will be cleaned.

Landscaping – It was requested that the shrubs on the west side of the B building be

trimmed.

Dog Complaints – It was reported that there are two dogs at Cabrillo Springs that bark and

disturb residents. Complaints should be forwarded to Animal Control at 619-236-5500.

Neighborhood children – There have been reports of children skating and trespassing on

the ramps and walkways. Please report these issues to Neighborhood Watch at 858-565-

4231.

Vagrants – People have been going through the trash in the early mornings.

Minutes

The minutes were tabled and will be addressed at the next regular board meeting.

Financials

Monthly Financials – The financials have been tabled.

Unfinished Business

Reserve Study – The reserve study has been completed and sent to the Board for review. A

motion was made, seconded and passed 4-1 to accept the reserve study as presented. Item

is closed.

New Business

Annual Review & Taxes – A motion was made, seconded and unanimously passed 5-0 to

retain Dale Snider for the annual review and taxes for $1,100.00. Item remains open

Dryer Vents – Unit A2 had dryer venting issues recently repaired by the HOA. It has been

determined that some dryer vents are shared by more than one unit. Item is closed.

Tree Trimming – The tree trimming for the year has been split into two phases. At this time

the dwarf fruit trees and podocarpus are in need of trimming. A motion was made, seconded

and unanimously passed 5-0 to accept the bid from J-MAC in the amount of $1000.00. Item

is closed.

Neighborhood Watch Annual Contribution – The HOA makes an annual contribution to

Alma Ditty for the Neighborhood Watch. A motion was made, seconded and unanimously

passed 5-0 to increase the annual contribution to $2,000.00. Item is closed.

Community BBQ – It was suggested that the HOA host a BBQ for the community. Alma and

Grace will coordinate. Item remains open.

Architectural application – The Owner of unit G3 requested that they be allowed to modify

the landscaping outside their front entrance with potted plants and colored rocks. The HOA

has a long term landscaping plan for the community that will be started in the fall. The Board

feels that installing rocks near glass windows is not in the best interest of the community. A

motion was made, seconded and unanimously 5-0 passed to deny the ARC application at

this time. Item is closed.

Executive Session

A brief executive session meeting will be held after the July 11, 2012 regular board meeting

to discuss accounts due, discipline procedures, third party payment procedures.

Next Meeting

The next meeting is TBD.

Adjournment

The meeting was adjourned at 8:35 PM.

Cascade Gardens Community Association

By: _________________________ Date: ______________________________

Grace Matthews, Secretary

Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, August 29, 2012

Board Members present:
Chris Riley Jill Oportus
Don Kitchen Grace Matthews
Robert Hoats
Also Present:
Ed Ewing Francine Dockter
Lynn Taylor Dianna Flynn
Katharine Stolecki Alma Ditty, Neighborhood Watch
Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:35 PM noting that a quorum
was present. The meeting was adjourned at 7:05 PM and re-convened at 7:36 PM to allow
for the Executive Session meeting.

Neighborhood Watch

Neighborhood Watch report by Alma Ditty
Vehicle break-ins – Cars continue to be broken into. Some juveniles living at Cabrillo
Springs were caught marking cars targeting them for theft and arrested. Vandals in the area
have also been stealing tires and breaking windows.
Vagrants - An intoxicated vagrant was found injured on the property. SDPD and 911 was
called to attend to his injuries.
Neighborhood Watch meeting – The Block Captain meeting will be held in the clubhouse.
Vista Capri – A resident at Vista Capri was found dead in his vehicle due to a drug
overdose.
Digital Camera – Jill donated a digital camera to Neighborhood Watch.

Homeowner Forum

Landscaping – Ed would like the bushes in back of the B building to be trimmed. and he
thanked Alma for her help with the baby shower.
Tree removal – A tree was removed on the slope to the west of the F building. Resident of
F6 would like to know what will be planted in its place.
Planter area landscaping – Owner in G3 would like to know what the landscaping plan is
for the planter areas.
Parking Rules – B8 requested that the Board waive the 14 day parking rule for his parking
space due to health issues. A motion was made, seconded and passed 4-0 with one
member abstaining to waive the rule as requested.

Minutes

The May 16, 2012 minutes were approved 5-0. The July 11, 2012 meeting minutes were
tabled and will be addressed at the next regular board meeting.

Financials

Monthly Financials – A motion was made, seconded and unanimously passed to accept
the financials from March – June 2012 into the record.

Unfinished Business

Annual Review & Taxes – The annual taxes have been signed and filed. Item is closed.
Community BBQ – A community barbeque is scheduled for September 15, 2012. A motion
was made, seconded and unanimously passed to approve a $500.00 budget for the party.
Item remains open.
Reserve Study – Further discussion on the reserve study was tabled. Item remains open

New Business

Roof Pipe Insulation - A motion was made, seconded and unanimously passed to accept
the bid from J-MAC to replace the roof pipe insulation and coat with tar to protect the foam.
Item remains open.
Landscaping Projects – Chris proposed some landscaping items to be completed this
fall/winter. This item has been tabled.
E Building utility room stairs/landing – A motion was made, seconded and unanimously
passed to accept the proposal from J-MAC Maintenance to remove and replace the stairs
and landing to the E building utility cabinet. Item remains open.
Trellis repair/replacement – The trellis areas between buildings C/F and D/E are in need of
repair. An estimate for the removal and replacement of the trellis was received from J-MAC.
A motion was made, seconded and unanimously passed to have the trellis removed
between buildings C and F. Action on repairs to the trellis between buildings D and E was
tabled
F slope tree removal – A dead tree was removed from the F slope. The area will be
watered and monitored to see if the foliage grows back in the area.
Annual Meeting – The annual meeting is scheduled for September 26, 2012. Item remains
open.
Architectural application – The Owner of unit E7 has requested approval to install a
satellite dish at her unit. A motion was made, seconded and unanimously passed to approve
the application provided that the dish install conforms to the rules and regulations. Item is
closed.

Executive Session

A brief executive session meeting was held to discuss accounts due, discipline procedures,
third party payment procedures.

Next Meeting

The next meeting is the annual meeting scheduled for September 26, 2012.

Adjournment

The meeting was adjourned at 8:29 PM.
Cascade Gardens Community Association
By: _________________________ Date: ______________________________
Grace Matthews, Secretary

Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, September 26, 2012

Board Members present:
Chris Riley Jill Oportus
Don Kitchen Grace Matthews
Ed Ewing
Also Present:
Alma Ditty, Neighborhood Watch
Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 7:11 PM noting that a quorum
was present.

New Business

First Republic CD – The CD at First Republic Bank has matured and is due to be renewed
automatically. A motion was made, seconded and unanimously passed to close the account
and transfer the funds to the Wells Fargo Reserve Account. Don and Grace will coordinate
to get this completed. This item is closed.
Pool Repairs – The filter grids and pump are in need of repair/replacement. This item has
been tabled.

Executive Session

A brief executive session meeting was held to discuss accounts due, discipline procedures,
and third party payment procedures.

Next Meeting

The next meeting is the annual meeting scheduled for October 3, 2012.

Adjournment

The meeting was adjourned at 7:24 PM.
Cascade Gardens Community Association
By: _________________________ Date: ______________________________
Grace Matthews, Secretary

Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, November 14, 2012

Board Members present:
Chris Riley Jill Oportus
Don Kitchen Grace Matthews
Ed Ewing
Also Present:
Robert Hoats
Alma Ditty, Neighborhood Watch
Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:32 PM noting that a quorum
was present.

Homeowner Forum

Cat in parking lot – It was reported that a resident’s cat has been seen in the parking lot
and wandering the property.
Maintenance items – Don had several maintenance items at the property:
· Pool Light – There is a broken fixture at the pool in need of repair and a new globe
light.
· Power Washing – It was suggested that the property be power washed after the
rainy season.
· Parking lot re-surfacing – The parking lots need to be slurry sealed, as well as
getting some options for improving drainage.
· Restrooms – The restrooms are in need of modernization including new light timers.
· Pool Decking – The pool decking is in need of repair.
· Trash Enclosures – The trash enclosure near the G building looks shabby.

Neighborhood Watch

Neighborhood Watch report by Alma Ditty
Residential burglaries – A crew of thieves posing as professional movers have been
witnessed robbing units in the area.
Purse snatching – An attempted purse snatching occurred on the property. The resident
was able to fend off the thief and report the incident to neighborhood watch.
Dumpster Divers – Two men were caught stealing recycling from the HOA. The SDPD was
contacted and cited them, barring them from the property for one year.
Residential Intruder – There have been reports of a tall, white man entering unlocked units
in the neighborhood during daylight hours.
Holiday Newsletter – A holiday newsletter will be sent reminding residents to take security
precautions and offering some security tips.

Minutes

September 26, 2012 Minutes – A motion was made, seconded and unanimously passed 5-
0 to accept the minutes as written.
October 3, 2012 Minutes - A motion was made, seconded and unanimously passed 5-0 to
accept the minutes as written.

Financials

September 2012 Financials – A motion was made, seconded and unanimously passed to
accept the September 2012 financials into the record.
October 2012 Financials – A motion was made, seconded and unanimously passed to
accept the October 2012 financials into the record.

Unfinished Business

Reserve Study – Don asserted that the recent reserve study's organization does match the
association's reserve funds, and continued to request the contractor clarify items. It was
pointed out that the reserve study is an estimate to be used by the Board to plan for future
expenses and is not exact. Based on a previous motion to accept the Reserve Study into the
record, the Study will be and mailed to all owners.
Pool Repairs – The pool deck is in need of repairs due to cracking on the North East side of
the deck. Management will get bids to remove and replace the concrete decking. The pool
will remain heated until end of November . Item remains open.
Trellis repair/replacement – Trellis areas over mailbox area are in need of replacement. An
estimate was received from J-MAC Maintenance to replace the beams and add a roof over
the mailboxes. A motion was made, seconded and unanimously passed to accept the
proposal and to add gutters to the trellis. Item remains open.
Rules and Regulations changes – This item was tabled.
Landscaping Overview/Projects – A proposal was received from J-MAC Maintenance and
Landscaping to upgrade the planter areas in front of the A and G buildings in the amount of
$575.00 per building. A motion was made, seconded and unanimously passed to accept the
proposal. Estimates were also received to trim the hedges in back of the B building as well
as removing and replacing the ivy on the west side of the C building. This item has been
tabled.

New Business

2012 Audit – The 2012 Annual Review has been completed and reviewed by the Board. A
motion was made, seconded and unanimously passed to accept the 2012 Annual Review
into the record. The Audit will be mailed to all owners with the reserve study. Item is closed.
Parking - This item was tabled.

Executive Session

A brief executive session meeting was held to discuss accounts due, discipline procedures,
third party payment procedures.
The Board has requested Management to request the following information from all units
that are leased or rented:
· Tenant Registration Form
· Copy of Lease Agreement
· Safe Streets Addendum
· Move-In Checklist

Next Meeting

The next meeting is the annual meeting scheduled for December 12, 2012.

Adjournment

The meeting was adjourned at 8:10 PM.
Cascade Gardens Community Association
By: _________________________ Date: ______________________________
Grace Matthews, Secretary

Meeting Minutes of

The Cascade Gardens Community Association

Wednesday, December 12, 2012

Board Members present:
Chris Riley Jill Oportus
Don Kitchen Grace Matthews
Ed Ewing
Also Present:
Robert Hoats
Ken Saunders
Alma Ditty, Neighborhood Watch
Karen A. Smith, Cabrillo Association Management

Call to Order

The meeting was called to order by President Chris Riley at 6:34 PM noting that a quorum
was present. The meeting was adjourned at 7:44 PM and re-convened at 7:52 PM to allow
for the Executive Session meeting.

Homeowner Forum

Parking Violations – An Owner is disputing a parking violation.

Neighborhood Watch

Neighborhood Watch report by Alma Ditty
Vehicle Break-ins and Burglary – There have been vehicles broken into and license plates
stolen in the area. Residents are reminded not to leave valuable in their vehicles.
Residential burglaries – There continues to be thieves breaking into units in broad daylight.
There are also reports of two men going door to door claiming to seek donations and casing
the units for potential theft targets.
Domestic Violence – There was an incident of a knife wielding man in the area. The man
was apprehended and arrested.
Recycling theft – Dumpster divers continue to be a problem in the area. Report any
trespassers in the recycling bins to Alma at Neighborhood Watch.
Drug Activity – Reports of drug activity have been received regarding residents at Olga and
Kearny Villa. Residents are encouraged to contact SDPD with any information or to report
suspicious activity.
Parking – Neighborhood Watch continues to ticket and/or tow vehicles not displaying the
proper permits.
Cabrillo Springs – Several complaints have been received regarding loud partying by
residents at Cabrillo Springs.

Minutes

November 14, 2012 Minutes – A motion was made, seconded and unanimously passed 5-0
to accept the minutes as written.

Unfinished Business

Pool Repairs – The pool deck is in need of repairs. Management has received bids to
remove and replace the concrete decking. Item remains open.
Trellis repair/replacement –An estimate was received from J-MAC Maintenance to replace
the beams and add a roof over the mailboxes. A motion was made, seconded and
unanimously passed to accept the proposal. Item remains open.
Rules and Regulations changes – This item was tabled.
Landscaping Overview/Projects – The Board has voted to upgrade the planter areas in
front of the A and G buildings. A letter will go out to the owners affected by the upgrades
seeking their input regarding the types of plants to be installed. This item remains open.

New Business

Parking - This item was tabled.
Bees – Bees were reported in the venting system for unit A1. The bees have been removed.
This item is closed.
Pool Gate Lock – The lock to the pool gate was damaged and has been repaired. Item is
closed.

Executive Session

A brief executive session meeting was held to discuss accounts due, discipline procedures,
third party payment procedures.

Next Meeting

The next meeting is the annual meeting scheduled for January 9, 2013.

Adjournment

The meeting was adjourned at 8:16 PM.
Cascade Gardens Community Association
By: _________________________ Date: ______________________________
Grace Matthews, Secretary