January
February
March
April
May
June
July
Meeting Minutes of
The Cascade Gardens Community Association
Thursday, July 9, 2015
Board Members present:
Chris Riley Ed Ewing
Don Kitchen Robert Hoats
Noah Bussell
Also Present:
Karen A. Smith, Cabrillo Association Management
Call to Order
The meeting was called to order by President Chris Riley at 6:35 PM noting that a quorum was
present.
The meeting was adjourned at 7:17 PM and called to order at 7:41 PM to allow for the executive
session board meeting.
Minutes
June 11, 2015 Minutes – A motion was made, seconded and passed 5-0 to accept the minutes as
written.
Financials
Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to accept the financials
for May 2015 into the record.
Homeowner Forum
Individual water meters – Water usage at the property has not been reduced despite water saving
measures in place for common area. It was suggested that the HOA either place meter on each
building, or individually meter each unit so that residents would be more responsible for their water
usage.
Tree removal – It was requested that the large pine tree on the corner of Donzee and Berger be
removed.
Neighborhood Watch
It has been noted that Neighborhood Watch had not been monitoring the parking and Chris reminded
the Board that it is up to the Board members to ticket or tow vehicles as needed.
Unfinished Business
Chimney & Vent cleaning – The chimney and dryer vent cleaning has been completed in all units.
There were six units where it was noted that the firebox in the fireplace is cracked and a potential fire
hazard. A letter will be sent to each Owner (via certified mail) who needs to repair the fireboxes
informing them of the necessary repairs. This item remains open.
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Reserve Study – The reserve study has been completed and sent to the Board for review. There are
some items that need to be adjusted. Suggestions for changes have been sent to Intraspect for
revision. Item remains open.
Drought/Water restrictions requirements – A letter has been mailed/distributed to all owners and
residents outlining the restrictions and rule changes. A letter was received from an owner requesting a
waiver due to sanitation issues and will be addressed in Executive Session. The Board is also looking
at other options for reducing water usage, including assisting Owner with replacing older toilets with
low flow models and unit inspections for leaks. Management has been requested to get a bid to
replace the pool restroom toilets with the low flow models. The Board will work to draft a letter
informing all residents that their unit will be visually inspected by a licensed plumber to help identify
any potential leaks at the property. It was also noted that the pool is possibly losing water due to a
leak. The pool will be inspected and tested for potential leaks. Item remains open.
Landscaping/Irrigation – A motion was made, seconded and passed 5-0 to replace 50 sprinkler
heads with higher efficiency sprinklers to save water to save water. Management will work with the
landscaper to apply for any applicable rebates available. Item remains open.
Architectural Change requests - G4 – Architectural Application – New front door – The Owner
has requested that she be able to replace her front door as it is cracked. Currently there is no
architectural standard for new doors in the community. The Board suggested that the Owner research
some replacement options and submit an application. Item remains open.
Mail box repairs – A new set of mailboxes has been ordered to replace a section of damaged boxes.
Management will mail keys to each unit where a box will be replaced (C1-C5) two weeks prior to the
install to ensure the keys have been received. Item remains open.
Annual Elections – The Annual election is scheduled for September 2015. Request to serve forms
have been mailed, however there have been no volunteers as of 7/9/2015. Ballots will be mailed by
8/10/2015 per civil code. Item remains open.
Paving –The Asphalt repairs, petromat, slurry coat and striping have been completed, however there
are some areas in need of repair. Management will work with SDARC to get the repairs completed.
Item remains open.
New Business
Annual review & Tax Preparation – Bids were received to prepare the taxes and annual review for
the association. A motion was made, seconded ad passed 5-0 to accept the proposal from Dale
Snider, CPA. Management will coordinate with Dale to get the review and taxes completed. Item
remains open.
Executive Session
A brief executive session meeting was held to discuss accounts due, member discipline, Third party
relations.
Next Meeting
The next meeting is scheduled to be held August 13, 2015.
Adjournment
The meeting was adjourned at 8:22 PM.
By: _________________________ Date: ______________________________
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Ed Ewing, Secretary
August
Executive Session Meeting Minutes of
The Cascade Gardens Community Association
Thursday, August 13, 2015
Board Members present:
Chris Riley Robert Hoats
Don Kitchen Ed Ewing
Noah Bussell
Also Present:
Karen A. Smith, Cabrillo Association Management
Call to Order
The meeting was called to order by President Chris Riley at 7:48 PM noting that a quorum was
present.
Minutes
July 9 2015 – A motion was made, seconded and passed 5-0 to accept the minutes as written.
Collections
B7 – The Owner has been sent to collections and paid off the balance in May 2015, however has
made no payments since. Management sent a courtesy letter to the owner requesting payment
in full no later than August 15, 2015. A motion was made, seconded and passed 5-0 to authorize
the account be sent to collections for the unpaid assessments if not paid by 8/16/2015.
Contracts
Pool Depot – Chris met with two new companies to interview them prior to the July meeting. TA
motion was made, seconded and passed 5-0 to terminate the contract with Pool Depot effective
8/15/2015 and accept the contract from Genesis Pools, effective 8/16/2015.
Next Meeting
The next meeting date is the annual meeting to be held September 10, 2015.
Adjournment
The meeting was adjourned at 7:53 PM.
By: ____________________________________ _______________________________
Ed Ewing, Secretary Date
September
Meeting Minutes of
The Cascade Gardens Community Association
Thursday, October 8, 2015
Board Members present:
Chris Riley Ed Ewing
Don Kitchen Robert Hoats
Noah Bussell
Also Present:
Lynn Taylor
Karen A. Smith, Cabrillo Association Management
Call to Order
The meeting was called to order by President Robert Hoats at 6:32 PM noting that a quorum was
present.
The meeting was adjourned at 7:48 PM and called to order at 7:53 PM to allow for the executive
session board meeting.
Homeowner Forum
Leak by mailboxes – A leak was reported by the mailboxes and water is getting the mail wet.
Wood repairs – Lynn noted that the repairs have not been completed on her fascia boards on her
balcony.
Noxious Odor – A complaint was received that the balcony at C1 smells very strongly of urine and
prevents neighboring units from opening their windows.
Broken Sprinkler – A broken sprinkler was reported in front of unit B2.
Minutes
August 13, 2015 Minutes – A motion was made, seconded and passed 4-0, with one member
abstaining to accept the minutes as written.
Financials
Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to accept the financials
for July 2015 into the record.
Unfinished Business
Chimney & Vent cleaning – During the chimney and dryer vent cleaning there were six units where it
was noted that the firebox in the fireplace is cracked and a potential fire hazard. Each Owner was
informed of the repairs needed. To date, Management has received one completed repair. This item
remains open.
Reserve Study – The reserve study has been completed and sent to the Board for review. Don
believes that some items that need to be adjusted and the changes have been sent to Intraspect for
revision. Per Chris at Intraspect, he can make changes for $150.00. A motion was made, seconded
and passed 5-0 to approve the changes. Item remains open.
Drought/Water restrictions requirements – A letter has been mailed/distributed to all owners and
residents outlining the restrictions and rule changes. Chris has drafted two letters informing all
residents that their unit will be visually inspected by a licensed plumber to help identify any potential
leaks at the property. The Board reviewed the two versions and voted to table this item until an
agreement on enforcement of the rules is reached. Item remains open.
Landscaping/Irrigation – A motion was made, seconded and passed 4-1 to replace an additional 50
sprinkler heads with higher efficiency sprinklers to save water. Management will work with the
landscaper to apply for any applicable rebates available. Item remains open.
Mail box repairs – The new mailboxes have been installed. A motion was made, seconded and
passed 5-0 to order 5 more boxes to replace the north side mailboxes. Management will mail keys to
each unit where a box will be replaced and J-MAC will have the boxes installed. Item remains open.
Wood Repairs - There are several areas damaged by termites/wood rot that are in need of repairs,
including balconies and the back stairway to the clubhouse. This item has been tabled.
Annual review & Tax Preparation – The taxes and annual review have been completed by Dale
Snider, CPA and submitted to the Board for approval. A motion was made, seconded and passed 5-0
to approve the annual review. The review will be mailed to the Owners per civil code. Item is closed.
Pool – There is a possibility of a leak in the pool. Chris will continue to monitor the water level and will turn off the heater when the weather changes. Chris has also offered to research pool covers for the off season. Item remains open.
Gutter cleaning/Maintenance – As the winter season approaches it was noted that there are gutters
filled with debris. A motion was made, seconded and passed 5-0 to have J-MAC purchase and install
foam gutter inserts as needed. A motion was made, seconded and passed 3-1 with one member
abstaining to have J-MAC clean and repair the roof and gutters as needed, as well as re-install the
sump pump at the F building. Item remains open.
New Business
Architectural application – Unit E8 – New windows. An ARC Application was received to replace the windows/sliders at unit E8 with Milgard windows already approved as the HOA standard. A motion was made, seconded and passed 5-0 to approve the application.
Collections
Account 427-070-31-13- A motion was made, seconded and passed 5-0 to authorize the account be
sent to collections for the unpaid assessments if not paid by 10/16/2015. Item remains open.
Executive Session
A brief executive session meeting was held to discuss accounts due, member discipline, Third party
relations.
Next Meeting
The next meeting is the annual meeting to be held November 12, 2015.
Adjournment
The meeting was adjourned at 8:14 PM.
By: _________________________ Date: ______________________________
Ed Ewing, Secretary
October
(annual meeting no minutes)
November
Meeting Minutes of
The Cascade Gardens Community Association
Thursday, November 12, 2015
Board Members present:
Chris Riley Ed Ewing
Don Kitchen Robert Hoats
Noah Bussell
Also Present:
Jennell Bussell
Karen A. Smith, Cabrillo Association Management
Call to Order
The meeting was called to order by President Robert Hoats at 6:34 PM noting that a quorum was
present.
Homeowner Forum
Gutter Cleaning – The gutters at unit B2 need to be cleaned.
Tree trimming – The tree at Agave Ridge are in need of trimming.
Parking enforcement – It was noted that the parking rules are not being enforced by Neighborhood
Watch. The Board and Management will ticket/tow as needed and will enforce the parking rules.
Minutes
October 8, 2015 Minutes – A motion was made, seconded and passed 5-0 to accept the minutes as
written.
Financials
Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to accept the financials
for August and September 2015 into the record. Don has also requested that the financials
include the check detail report.
Annual Surplus – A motion was made, seconded and passed 5-0 to move the annual surplus in the
amount of $16, 005.00 to the reserve account.
Unfinished Business
Chimney & Vent cleaning – During the chimney and dryer vent cleaning there were six units where it
was noted that the firebox in the fireplace is cracked and a potential fire hazard. Each Owner was
informed of the repairs needed. To date, Management has received one completed repair and one unit
was re-inspected and deemed safe. Management will send a follow up letter to the other owners who
have not responded. This item remains open.
Reserve Study – The reserve study has been completed and sent to the Board for review. Don
believes that some items needed to be adjusted and the Board had approved $150.00 to have the
reserve study numbers changed. The adjusted numbers drastically changed the funding results for the
HOA and called for an increase in dues. A motion was made, seconded and passed 4-0 to have the
changes negated and the original reserve study to remain intact. Item is closed.
Drought/Water restrictions requirements – A letter has been mailed/distributed to all owners and
residents outlining the restrictions and rule changes. Chris has drafted two letters informing all
residents that their unit will be visually inspected by a licensed plumber to help identify any potential
leaks at the property. The Board reviewed the two versions and voted to table this item until an
agreement on enforcement of the rules is reached. Item remains open.
Landscaping/Irrigation – The landscaper continues to replace old sprinkler heads with higher
efficiency sprinklers to save water. Irrigation has been reduced to one day per week to adhere to the
mandatory drought restrictions. Item remains open.
Mail box repairs – Management sent out certified letters November 10, 2015 to owners with a set of
keys to replace the north side mailboxes. Management will coordinate with the USPS and Mark to get
the boxes installed. Item remains open.
Wood Repairs - There are several areas damaged by termites/wood rot that are in need of repairs,
including balconies and the back stairway to the clubhouse. It was also noted that the restroom doors
are not vented. A motion was made, seconded and passed 5-0 to approve J-MAC to install vents in
both doors, not to exceed $100.00This item has been tabled.
Pool – There is a possibility of a leak in the pool. Chris will continue to monitor the water level and will turn off the heater no later than October 15th. Chris has researched pool covers for the off season and provided the Board with three options: Vinyl, Liquid and Sun Rings. The Board voted 3-1 with one member abstaining to go with the vinyl option, not to exceed $2000.00. Chris will forward the info to Management. Item remains open.
Gutter cleaning/Maintenance –J-MAC is in the process of cleaning the roofs and gutters and will
insert install foam gutter inserts as needed. It was noted that Mark is unable to access the gutters for
unit B1 and B4. Management will work with the Owners for access to the gutters. Item remains open.
Vendor contracts – Janitorial – Padres Janitorial is not performing the duties as outlined in their
contract. Two bids were received for janitorial services. A motion was made, seconded and passed 5-
0 to accept the proposal from Ace Janitorial effective December 1, 2015. Item is closed.
Rule and Regulation changes – New rules for window coverings, water hose usage, trash/recycling,
balcony use, vehicle towing and animal regulations were proposed. A motion was made, seconded
and passed 4-1 to accept the new rules and regulations as written. Management will mail the changes
to all owners for a mandatory comment period per civil code and will vote for final approval at the
January 2016 meeting. Item remains open.
New Business
Parking lot damages – A vendor hired by an owner in the D building has damaged the parking lot
with chemicals. This item has been moved to executive session.
Executive Session
A brief executive session meeting was held to discuss accounts due, member discipline, Third party
relations.
Next Meeting
The next meeting is the annual meeting to be held January 14, 2016.
Adjournment
The meeting was adjourned at 8:11 PM.
By: _________________________ Date: ______________________________
Ed Ewing, Secretary
December (no meeting)
Meeting Minutes of
The Cascade Gardens Community Association
Thursday, January 8, 2015
Board Members present:
Chris Riley Ed Ewing
Don Kitchen Robert Hoats
Noah Bussell
Also Present:
Lynn Taylor
Karen A. Smith, Cabrillo Association Management
Call to Order
The meeting was called to order by President Chris Riley at 6:33 PM noting that a quorum was present.
Homeowner Forum
Chimney & Vent cleaning – Lynn asked what the progress was on getting the dryer vents and
chimneys cleaned for the community.
Pipe Insulation on B Building – The pipe insulation on the B building roof has come off and blown off
the roof.
Neighborhood Watch flyers – It was noted that flyers for Halloween and Christmas distributed by
Neighborhood Watch did not get to every resident.
Neighborhood Watch
Alma could not attend the meeting, however provided Chris with a status report.
Unit break-in – A unit in the community was broken into via the back patio area. There were
also break-ins at Vista Capri and Agave Ridge. As a reminder, it is suggested that you secure all
windows and doors to your unit for security.
Minutes
November 13, 2014 Minutes – A motion was made, seconded and passed 5-0 to accept the minutes
as written.
Financials
Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to accept the financials
for October and November 2014 into the record.
Unfinished Business
Private Property Sign Replacement – Chris and Alma will meet and determine what wording best fits
the needs of the community and will work with Management to get the custom signs ordered and the
unused signs returned. Item has been tabled.
Clubhouse/Storage Room – Rene Feuerbach has volunteered to assist the Board with
cleaning/renovating the storage room and clubhouse to be useable for all residents. The clubhouse was
cleaned and a lot of items removed, such as old furniture and decorations. The window is currently
boarded up and will be replaced with Lexan plastic. The Owner has also offered to do minor repairs and
painting in both the clubhouse and the women’s bathroom, however has suffered a break which places
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the project on hold at this time. The Board has requested that a thank you card be sent to the owner for
her hard work for the community. This Item remains open.
Banking Account Signature Cards – The Board will work to get the signature cards updated for the
reserve and operating accounts. This item remains open.
Janitorial – Three janitorial bids were received for both the summer months (twice a month cleaning)
as well as bids for the winter months (once a month cleaning). The Board voted at the last meeting to
accept the proposal from QA Cleaning Services. The vendor did not get back with Management with an
updated proposal as requested and declined to get the info to management on a timely basis. Due to
their lack of response, the Board brought the janitorial bids to another vote. A motion was made,
seconded and unanimously passed 5-0 to accept the proposal from Padre Janitorial. Item closed.
Balcony Repairs – Termites were reported and treated at unit B3 and B4 on balcony fascia, and the
D4 balcony. The treated balcony areas will be patched and painted. A motion was made, seconded and
unanimously passed 5-0 to accept the proposal from J-MAC to repair the balcony at D4. Item remains
open
C Building Sump pumps – The drain line for the C building sump pumps do not drain well. Mark and
Chris will work on the drainage and possible solutions to prevent flooding, including snaking the drain
lines and terra forming. This item remains open
Chimney & Vent cleaning – Management has been requested to get proposal for dryer vent and
chimney cleaning for all units. As the dryer vents vary per building as well as other variables such as
removing dryers, cleaning vents from the roof and lateral venting, Management has requested that we
meet with other vent cleaning specialists to get a better idea of the scope of work involved in each unit.
Management will work with Chris to meet with the vendors at the property to review the layouts and get
quotes for vent and chimney cleaning. Note that there are only 50 chimneys at the property. This item
remains open.
Board assistance at Property – Two of the five Board members live off site and are unable to be on
site in case of maintenance or an emergency. Everyone will be more diligent in reporting lighting needs,
ensuring that the sump pumps are working, checking irrigation for leaks and checking the pool pump for
debris so the items can be addressed and repaired as soon as possible. Chris would like to have a walk
thru of the property to familiarize the board with the working of the Association. Item remains open.
New Business
Neighborhood Watch Responsibility at Cascade Gardens - Alma was not present at the meeting.
This item has been tabled.
Neighborhood Watch annual contribution – Alma was not present at the meeting. This item has
been tabled.
F Sump Pumps – The drain line for the F building sump pumps have not worked properly this year.
Several options were discussed, such as removing or replacing the pumps, re-wiring and/or adding
another GFI. A motion was made, seconded and passed 4-1 to remove the pumps to determine if
gravity would work in the area. Item remains open.
Insurance – Bids were requested for the insurance as the policy will expire 1/31/2015, however the
best rates were with the current insurer, Traveler’s Insurance which was a reduction of $259.00 from
the 2014 rates. A motion was made, seconded and unanimously passed 5-0 to accept the proposal
from Traveler’s Insurance. Item is closed.
Executive Session
A brief executive session meeting was held to discuss accounts due, member discipline, Third party
relations.
Next Meeting
The next Board meeting is to be held February 12, 2015.
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Adjournment
The meeting was adjourned at 7:44 PM.
By: _________________________ Date: ______________________________
Ed Ewing, Secretary
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Meeting Minutes of
The Cascade Gardens Community Association
Thursday, February 12, 2015
Board Members present:
Chris Riley Ed Ewing
Don Kitchen Robert Hoats
Noah Bussell
Also Present:
Lynn Taylor
Cesar Muncada
Karen A. Smith, Cabrillo Association Management
Call to Order
The meeting was called to order by President Chris Riley at 6:32 PM noting that a quorum was present.
Homeowner Forum
Power Outage – A local SDG&E transformer was damaged which caused a power outage at the
property. The water heater to the G building stopped working due to the lack of electricity and was reset
by management 2/6/2015.It was noted that the irrigation timers and the pool auto-fill mechanism do
not automatically re-set and must be manually re-set after a power outage.
Chimney Repairs – Unit A5 has a possible leaking flue problem which will be addressed when the
chimneys are cleaned.
Trash/Recycling locks – Vandals continue to cut the locks from the trash and recycling bins at the
property.
Minutes
January 8, 2015 Minutes – A motion was made, seconded and passed 5-0 to accept the minutes as
written.
Financials
Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to accept the financials
for December 2014 into the record.
Unfinished Business
Private Property Sign Replacement – Chris and Alma will meet and determine what wording best fits
the needs of the community and will work with Management to get the custom signs ordered and the
unused signs returned. Item has been tabled.
Clubhouse/Storage Room – Rene Feuerbach has volunteered to assist the Board with
cleaning/renovating the storage room and clubhouse, however the project is currently on hold. The
window in the storage room will be replaced with plexiglass to help prevent breakage and allow the
room to be used by the residents. This Item remains open.
Banking Account Signature Cards – The Board will work to get the signature cards updated for the
reserve and operating accounts. This item remains open.
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Balcony Repairs – The fascia boards at units A5, B3 and B4 were treated for termites and need wood
repairs. Mark from J-MAC will make repairs to the affected areas as well as address the balcony
repairs at D4 when they have completed construction on the unit. Item remains open
Chimney & Vent cleaning – Management and Chris have met with two vendors for proposals for dryer
vents and chimneys cleaned for the community. Another bid will be requested and this item will be
addressed at the 3/12/2015 meeting. This item remains open.
Board assistance at Property – Two of the five Board members live off site and are unable to be on
site in case of maintenance or an emergency. Chris did a walk thru of the property to with Noah to
familiarize him with the working of the Association and will coordinate with Ed to schedule a walk thru
with him. Item remains open.
Neighborhood Watch Alma was not able to attend the meeting. This item has been tabled.
New Business
Reserve Study – Per civil code the HOA should have a reserve study performed every three years.
Three bids were provided to the Board for consideration. A motion was made, seconded and passed 4-
1 to accept the proposal from Instraspect. Item remains open.
Swimming Pool Update – The County of San Diego updated Title 22 of the California Code of
Regulations for swimming pools. The update was sent to the pool vendor for their records. Item is
closed.
Architectural Applications
G4 - Architectural Application – Vinyl windows – The Owner has requested approval to install white,
Milgard vinyl windows in the front window and patio slider of the unit. A motion was made, seconded
and passed 5-0 to approve the application.
G6 - Architectural Application – Vinyl windows – The Owner has requested approval to install two
white, Milgard vinyl windows in the family room as well as replacing the kitchen window of the unit. A
motion was made, seconded and passed 5-0 to approve the application.
Executive Session
A brief executive session meeting was held to discuss accounts due, member discipline, Third party
relations.
Next Meeting
The next Board meeting is to be held March 12, 2015.
Adjournment
The meeting was adjourned at 7:40 PM.
By: _________________________ Date: ______________________________
Ed Ewing, Secretary
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Meeting Minutes of
The Cascade Gardens Community Association
Thursday, March 12, 2015
Board Members present:
Chris Riley Ed Ewing
Don Kitchen Robert Hoats
Noah Bussell
Also Present:
Karen A. Smith, Cabrillo Association Management
Call to Order
The meeting was called to order by President Chris Riley at 6:30 PM noting that a quorum was
present.
The meeting was adjourned at 7:29 PM and called to order at 8:10 PM to allow for the executive
session board meeting.
Homeowner Forum
Trash/Recycling – A request was received to add some type of fence or gate to hide the trash and
recycling at both the A and G buildings.
Minutes
February 12, 2015 Minutes – A motion was made, seconded and passed 5-0 to accept the minutes as
written.
Financials
Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to accept the financials
for January 2015 into the record.
Unfinished Business
Private Property Sign Replacement – Chris and Alma will meet and determine what wording best fits
the needs of the community and will work with Management to get the custom signs ordered and the
unused signs returned. Item has been tabled.
Clubhouse/Storage Room – Rene Feuerbach has volunteered to assist the Board with
cleaning/renovating the storage room and clubhouse, however the project is currently on hold. The
window in the storage room has replaced with plexiglass to avoid breakage. This Item remains open.
Banking Account Signature Cards – The Board has updated the signature cards for the reserve and
operating accounts. A motion was made, seconded and unanimously passed to open a Reserve
Savings account at Union Bank, and transfer $10,000 from operating to fund the account. All further
reserve contributions will be deposited into the new account. Management will get CD and money
market interest rates for the next meeting. This item is closed.
Balcony Repairs – The fascia boards at units A5, B3 and B4 were treated and repaired. Mark from JMAC
will make repairs to the balcony at D4 starting 3/18/2015. Item remains open
Chimney & Vent cleaning – Three bids were received to clean the dryer vents and sweep the
chimneys for each unit. A motion was made, seconded and passed 5-0 to accept the proposal from
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Chimney Champs. Management will work with Chris to get this scheduled and notices out to all
residents. This item remains open.
Board assistance at Property – Two of the five Board members live off site and are unable to be on
site in case of maintenance or an emergency. Chris did a walk thru of the property to with Noah to
familiarize him with the working of the Association and will coordinate with Ed to schedule a walk thru
with him. Item remains open.
Neighborhood Watch - Alma has not attended a Board meeting since October 2014, and has
requested that the Board change the next meeting date to a Wednesday. Due to work schedules, the
meetings will continue to be held on the second Thursday of the month. This item has been tabled.
Reserve Study – Chris Riley and Management will meet with Chris from Intraspect at the property to
inspect the property and to get the reserve study started. Item remains open.
New Business
Architectural Applications
G4 - Architectural Application – Vinyl windows – The Owner has requested approval to install white,
Milgard vinyl windows in the kitchen window, bedroom slider and back patio sliders of the unit. A motion
was made, seconded and passed 5-0 to approve the application.
G3 - Architectural Application – Vinyl windows – The Owner has requested approval to install two
vinyl windows, however there was no detail or specifications included with the application.
Management requested more information from the Owner. The application was incomplete and the
application declined until the information received and re-submitted.
F1 – Architectural Application – Weather Stripping – A representative of the Energy Savings
Assistance Program contacted Management to get approval to replace weather stripping at unit F1. A
motion was made, seconded and passed 3-1 (one member abstained) to approve the application,
noting that the weather stripping be brown in color.
Collections
Non-Judicial foreclosure – Account 427-070-31-13- The Board reviewed the file and attorney
recommendations for an Owner currently in collections for unpaid assessments. The attorney has
recommended that the Board proceed with non-judicial foreclosure. A motion was made, seconded and
passed 5-0 to authorize non-judicial foreclosure proceedings for the unpaid assessments Item
remains open.
Executive Session
A brief executive session meeting was held to discuss accounts due, member discipline, Third party
relations.
Next Meeting
The next Board meeting is to be held April 9, 2015.
Adjournment
The meeting was adjourned at 8:12 PM.
By: _________________________ Date: ______________________________
Ed Ewing, Secretary
Meeting Minutes of
The Cascade Gardens Community Association
Thursday, April 9, 2015
Board Members present:
Chris Riley Ed Ewing
Don Kitchen Robert Hoats
Noah Bussell
Also Present:
Alma Ditty, Neighborhood Watch
Karen A. Smith, Cabrillo Association Management
Call to Order
The meeting was called to order by President Chris Riley at 6:35 PM noting that a quorum was
present.
Homeowner Forum
Recycling – Some residents are leaving their recycling out to be picked up by Neighborhood Watch
over extended periods of time. Per the rules, “Soda cans/bottles left outside for Saturday morning recycling
may be put out no sooner than 6:00 p.m. on Friday and no later than 7:30 a.m. on Saturday
morning.” Any resident leaving recycling/trash outside the unit before the designated time frame will be
sent a violation letter for storage on common area.
Mailboxes – The mailboxes are old and in need of replacement.
Neighborhood Watch
Crime/Home Burglaries – There continue to be burglaries in the neighborhood. There were also
incidents involving school aged children who were off for the Easter holiday. Please report all
suspicious activity to the police.
Agave Hills – There is new management at Agave Hills.
Minutes
March 12, 2015 Minutes – A motion was made, seconded and passed 5-0 to accept the minutes as
written.
Financials
Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to accept the financials
for February 2015 into the record.
Reserve Account – A motion was made, seconded and passed 5-0 to move $30,000 from the operating
account to the Union Bank preferred Reserve savings account.
Unfinished Business
Clubhouse/Storage Room – Rene Feuerbach has volunteered to assist the Board with
cleaning/renovating the storage room and clubhouse, however the project is currently on hold. The
window in the storage room has replaced with Plexiglas to avoid breakage. This Item remains open.
Balcony Repairs – The balcony at D4 has been replaced. Item is closed.
Chimney & Vent cleaning – Chimney Champ will be cleaning the dryer vents and chimneys (as
needed), starting with the G building. Chris will get a schedule to be distributed to each tenant advising
them of the work and the time frame they will need to be home for the cleaning. The Board members
will need to assist on the weekends as needed to help in case there are any issues. This item
remains open.
Board assistance at Property – Two of the five Board members live off site and are unable to be on
site in case of maintenance or an emergency. Chris did a walk thru of the property to with Noah to
familiarize him with the working of the Association and will coordinate with Ed to schedule a walk thru
with him. Item remains open.
Neighborhood Watch – Alma provided the Board with the annual expenses for Neighborhood Watch.
The Board sent a letter to Neighborhood Watch in November of 2014 outlining the responsibilities of
NW for the Cascade Gardens community. Alma was asked if she understood the parking enforcement
parameters so that she can resume patrolling the property and to avoid any confusion. A motion was
made, seconded and passed 3-2 to donate $500 to Neighborhood Watch. Item is closed.
This item has been tabled.
Reserve Study – The reserve study has been completed and sent to the Board for review. There are
some items that need to be adjusted. Suggestions for changes will be sent to Intraspect so the report
can be revised. Item remains open.
New Business
2015/2016 Annual Budget – A draft budget was prepared and distributed to the Board for input. Item
remains open.
Trash – To prepare for the annual budget, Management obtained bids for trash/recycling services. A
motion was made, seconded and passed 5-0 to accept the proposal for Tayman Industries. Item is
closed.
Pest Control – Subterranean termites were noted at the pool/clubhouse area. A motion was made,
seconded and passed 5-0 to accept the bid from Harbor pest to have the areas treated as needed.
Item is closed.
Paving – Chris met with the Owner of San Diego Asphalt & Recycling Center to get input and a
proposal for re-paving/sealing/striping the parking lots. Two bids were received, one bid for minor
repairs and seal, and the other bid to install petromats to the lower parking area. It was discussed and
decided that the petromats will extend the life of the parking areas and was a better option for the long
term. A motion was made, seconded and passed 5-0 to accept the bid for the petromats. Item
remains open.
Worker’s Compensation Insurance - The current policy expires 5/2015. A motion was made,
seconded and passed 5-0 to renew the workers compensation insurance. Item is closed.
Electrical – The electrical system at the pool is currently on a single breaker. Chris suggested that the
lights be placed on their own breaker. A motion was made, seconded and passed 5-0 to have Scott
from Irish Electric make the necessary repairs, not to exceed $500.00. Item is closed.
Pergola – The pergola area outside the pool bathrooms is in poor shape and in need of replacement.
A motion was made, seconded and/ passed 5-0 to have the mesh/pergola replaced with a roof. Item is
closed.
Pool Deck Sealer – Mark from J-MAC has been working on cleaning, staining and sealing small
section of the pool deck to preserve the look of the deck. A motion was made, seconded and passes 5-
0 to have Mark complete the entire pool deck. Item is closed.
Architectural Applications
D7 - Architectural Application – Vinyl windows – The Owner has requested approval to install
white, Millard vinyl windows of the unit. A motion was made, seconded and passed 5-0 to approve the
application. Item is closed
E5 - Architectural Application – Vinyl windows – The Owner has requested approval to install three
vinyl windows for windows already been installed at the unit. The color of the windows does not match
the standard set by the Board. A conditional approval was agreed upon by the Board, providing that the
Owner paint the windows white to match the existing vinyl windows in the community. Item is closed
G4 – Architectural Application – New front door – The Owner has requested that she be able to
replace her front door as it is cracked. Currently there is no architectural standard for new doors in the
community. The Board suggested that the Owner research some replacement options and submit an
application. Item remains open.
Executive Session
A brief executive session meeting was held to discuss accounts due, member discipline, Third party
relations.
Next Meeting
The next Board meeting is to be held May 7, 2015.
Adjournment
The meeting was adjourned at 8:12 PM.
By: _________________________ Date: ______________________________
Ed Ewing, Secretary
Meeting Minutes of
The Cascade Gardens Community Association
Thursday, May 7, 2015
Board Members present:
Chris Riley Ed Ewing
Don Kitchen Robert Hoats
Noah Bussell
Also Present:
Sandra St. Clair
Karen A. Smith, Cabrillo Association Management
Call to Order
The meeting was called to order by President Chris Riley at 6:38 PM noting that a quorum was
present.
Homeowner Forum
Gate repairs – Two residents have noted that their patio gate is sticking and does not close properly.
Minutes
April 9, 2015 Minutes – A motion was made, seconded and passed 5-0 to accept the minutes as
written.
Financials
Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to accept the financials
for March 2015 into the record.
Unfinished Business
Clubhouse/Storage Room – Rene Feuerbach has volunteered to assist the Board with
cleaning/renovating the storage room and clubhouse, however the project is currently on hold. The
window in the storage room has replaced with Plexiglas to avoid breakage. This Item remains open.
Chimney & Vent cleaning – Chimney Champ has been cleaning the dryer vents and chimneys (as
needed). Schedules have been distributed to each tenant advising them of the work and the time
frame they will need to be home for the cleaning. Robert, Ed and Chris from the Board have assisted
on the weekends as needed. This item remains open.
Reserve Study – The reserve study has been completed and sent to the Board for review. There are
some items that need to be adjusted. Suggestions for changes will be sent to Intraspect so the report
can be revised. A motion was made, seconded and passed 5-0 to establish a separate Reserve
category for future Vent and Chimney cleaning.
2015/2016 Annual Budget – A draft budget was prepared and distributed to the Board for input. Don
had some suggested changes to the budget. A motion was made, seconded and passed 5-0 to accept
the operating budget for 2015/2016 with Don’s changes. A motion was made, seconded and passed 5-
0 to accept the reserves portion of the budget for 2015/2016 with Don’s changes. Item remains open.
Paving – The Board has approved the bid to install petromats and make repairs as needed to both
parking lots. The repairs will be completed in May and the slurry coat and striping scheduled for June.
A motion was made, seconded and passed 5-0 to accept the bid for the petromats. Item remains
open.
New Business
Annual Packet – The Board passed the 2015/2016 budget, which will be mailed out in the Annual
Packet to the Owners no later than May 31, 2015 per civil code. The annual budget letter was
reviewed by the Board and approved with two grammatical changes. A motion was made, seconded
and passed 5-0 to use the 2015 Annual Disclosure form drafted by the Board in lieu of the disclosure
summary provided in the recent Reserve Study, which has not been approved. Item remains open.
Architectural Applications
G4 – Architectural Application – New front door – The Owner has requested that she be able to
replace her front door as it is cracked. Currently there is no architectural standard for new doors in the
community. The Board suggested that the Owner research some replacement options and submit an
application. Item remains open.
Executive Session
A brief executive session meeting was held to discuss accounts due, member discipline, Third party
relations.
Annual Meeting
The annual meeting is scheduled to be held September 10, 2015.
Next Meeting
The next Board meeting is to be held June 11, 2015.
Adjournment
The meeting was adjourned at 8:19 PM.
By: _________________________ Date: ______________________________
Ed Ewing, Secretary
Meeting Minutes of
The Cascade Gardens Community Association
Thursday, June 11, 2015
Board Members present:
Chris Riley Ed Ewing
Don Kitchen Robert Hoats
Noah Bussell
Also Present:
Karen A. Smith, Cabrillo Association Management
Call to Order
The meeting was called to order by President Chris Riley at 6:33 PM noting that a quorum was
present.
The meeting was adjourned at 7:11 PM and called to order at 7:22 PM to allow for the executive
session board meeting.
Minutes
May 7, 2015 Minutes – A motion was made, seconded and passed 5-0 to accept the minutes with a
small grammatical change.
Financials
Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to accept the financials
for April 2015 into the record.
Neighborhood Watch
It has been noted that Neighborhood Watch had not been monitoring the parking and Chris reminded
the Board that it is up to the Board members to ticket or tow vehicles as needed.
Unfinished Business
Clubhouse/Storage Room – Rene Feuerbach has volunteered to assist the Board with
cleaning/renovating the storage room and clubhouse, however the project is currently on hold. This
Item remains open.
Chimney & Vent cleaning – Chimney Champ has completed the chimney and dryer vent cleaning in
all units. There were six units where it was determined that the firebox in the fireplace is cracked and a
potential fire hazard. Management will draft a letter to the owners who need to repair the fireboxes
informing them of the necessary repairs. This item remains open.
Reserve Study – The reserve study has been completed and sent to the Board for review. There are
some items that need to be adjusted. Suggestions for changes will be sent to Intraspect so the report
can be revised. Item remains open.
2015/2016 Annual Budget/Annual Packet – The 2015/2016 Annual Budget was mailed to all Owners
with the Annual Packet per civil code. This item is closed.
Paving –The Asphalt repairs, petromat, slurry coat and striping have been completed. Item is closed.
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Railing repairs – There are several areas were the metal railings are in need of replacement or
repair. A motion was made, seconded and passed 5-0 to have Mark from J-MAC to repair/replace the
railings as needed, not to exceed $750.00. Item remains open.
New Business
Drought/Water restrictions requirements – Water and Sewer costs at Cascade Gardens have been
steady increasing over the last year and new drought restrictions have been imposed by the City of
San Diego. The Board is looking at several options options for reducing water usage, including; turf
and ivy replacement, continuing to replace sprinklers with drip lines, assisting owner with replacing
older toilets with low flow models and unit inspections for leaks.
A motion was made, seconded and passed 4-1 to adopt an Emergency Rule Change; Water from a
running hose is not allowed anywhere on common, or exclusive use common area property, (parking
lot area, parking area planters, association landscaping, patios, balconies, etc) unless it's proven to
alleviate immediate safety or sanitation hazards.
A letter will go out to all owners and residents outlining the mandatory restrictions and rule changes.
A motion was made, seconded and passed 5-0 to install drip lines in the ivy near the B Building. Item
remains open.
Architectural Change requests - G4 – Architectural Application – New front door – The Owner
has requested that she be able to replace her front door as it is cracked. Currently there is no
architectural standard for new doors in the community. The Board suggested that the Owner research
some replacement options and submit an application. Item remains open.
Mail box repairs – The mailboxes are failing and in need of repair. The USPS has stringent rules
regarding the replacement of mailboxes, often requiring that the Association install cluster mailboxes
in lieu of the current designated mailbox area. A motion was made, seconded and passed 5-0 to order
1 vertical mailbox. Management will work with the carrier to get the box installed and get keys to the
residents. Item remains open.
Annual Elections – The Annual election is scheduled for September 2015. Management has been
requested to mail the request to serve forms no later than 6/15/2015. Item remains open.
Executive Session
A brief executive session meeting was held to discuss accounts due, member discipline, Third party
relations.
Annual Meeting
The annual meeting is scheduled to be held September 10, 2015.
Next Meeting
The next Board meeting is to be held July 9, 2015.
Adjournment
The meeting was adjourned at 8:43 PM.
By: _________________________ Date: ______________________________
Ed Ewing, Secretary
Meeting Minutes of
The Cascade Gardens Community Association
Thursday, July 9, 2015
Board Members present:
Chris Riley Ed Ewing
Don Kitchen Robert Hoats
Noah Bussell
Also Present:
Karen A. Smith, Cabrillo Association Management
Call to Order
The meeting was called to order by President Chris Riley at 6:35 PM noting that a quorum was
present.
The meeting was adjourned at 7:17 PM and called to order at 7:41 PM to allow for the executive
session board meeting.
Minutes
June 11, 2015 Minutes – A motion was made, seconded and passed 5-0 to accept the minutes as
written.
Financials
Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to accept the financials
for May 2015 into the record.
Homeowner Forum
Individual water meters – Water usage at the property has not been reduced despite water saving
measures in place for common area. It was suggested that the HOA either place meter on each
building, or individually meter each unit so that residents would be more responsible for their water
usage.
Tree removal – It was requested that the large pine tree on the corner of Donzee and Berger be
removed.
Neighborhood Watch
It has been noted that Neighborhood Watch had not been monitoring the parking and Chris reminded
the Board that it is up to the Board members to ticket or tow vehicles as needed.
Unfinished Business
Chimney & Vent cleaning – The chimney and dryer vent cleaning has been completed in all units.
There were six units where it was noted that the firebox in the fireplace is cracked and a potential fire
hazard. A letter will be sent to each Owner (via certified mail) who needs to repair the fireboxes
informing them of the necessary repairs. This item remains open.
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Reserve Study – The reserve study has been completed and sent to the Board for review. There are
some items that need to be adjusted. Suggestions for changes have been sent to Intraspect for
revision. Item remains open.
Drought/Water restrictions requirements – A letter has been mailed/distributed to all owners and
residents outlining the restrictions and rule changes. A letter was received from an owner requesting a
waiver due to sanitation issues and will be addressed in Executive Session. The Board is also looking
at other options for reducing water usage, including assisting Owner with replacing older toilets with
low flow models and unit inspections for leaks. Management has been requested to get a bid to
replace the pool restroom toilets with the low flow models. The Board will work to draft a letter
informing all residents that their unit will be visually inspected by a licensed plumber to help identify
any potential leaks at the property. It was also noted that the pool is possibly losing water due to a
leak. The pool will be inspected and tested for potential leaks. Item remains open.
Landscaping/Irrigation – A motion was made, seconded and passed 5-0 to replace 50 sprinkler
heads with higher efficiency sprinklers to save water to save water. Management will work with the
landscaper to apply for any applicable rebates available. Item remains open.
Architectural Change requests - G4 – Architectural Application – New front door – The Owner
has requested that she be able to replace her front door as it is cracked. Currently there is no
architectural standard for new doors in the community. The Board suggested that the Owner research
some replacement options and submit an application. Item remains open.
Mail box repairs – A new set of mailboxes has been ordered to replace a section of damaged boxes.
Management will mail keys to each unit where a box will be replaced (C1-C5) two weeks prior to the
install to ensure the keys have been received. Item remains open.
Annual Elections – The Annual election is scheduled for September 2015. Request to serve forms
have been mailed, however there have been no volunteers as of 7/9/2015. Ballots will be mailed by
8/10/2015 per civil code. Item remains open.
Paving –The Asphalt repairs, petromat, slurry coat and striping have been completed, however there
are some areas in need of repair. Management will work with SDARC to get the repairs completed.
Item remains open.
New Business
Annual review & Tax Preparation – Bids were received to prepare the taxes and annual review for
the association. A motion was made, seconded ad passed 5-0 to accept the proposal from Dale
Snider, CPA. Management will coordinate with Dale to get the review and taxes completed. Item
remains open.
Executive Session
A brief executive session meeting was held to discuss accounts due, member discipline, Third party
relations.
Next Meeting
The next meeting is scheduled to be held August 13, 2015.
Adjournment
The meeting was adjourned at 8:22 PM.
By: _________________________ Date: ______________________________
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Ed Ewing, Secretary
August
Executive Session Meeting Minutes of
The Cascade Gardens Community Association
Thursday, August 13, 2015
Board Members present:
Chris Riley Robert Hoats
Don Kitchen Ed Ewing
Noah Bussell
Also Present:
Karen A. Smith, Cabrillo Association Management
Call to Order
The meeting was called to order by President Chris Riley at 7:48 PM noting that a quorum was
present.
Minutes
July 9 2015 – A motion was made, seconded and passed 5-0 to accept the minutes as written.
Collections
B7 – The Owner has been sent to collections and paid off the balance in May 2015, however has
made no payments since. Management sent a courtesy letter to the owner requesting payment
in full no later than August 15, 2015. A motion was made, seconded and passed 5-0 to authorize
the account be sent to collections for the unpaid assessments if not paid by 8/16/2015.
Contracts
Pool Depot – Chris met with two new companies to interview them prior to the July meeting. TA
motion was made, seconded and passed 5-0 to terminate the contract with Pool Depot effective
8/15/2015 and accept the contract from Genesis Pools, effective 8/16/2015.
Next Meeting
The next meeting date is the annual meeting to be held September 10, 2015.
Adjournment
The meeting was adjourned at 7:53 PM.
By: ____________________________________ _______________________________
Ed Ewing, Secretary Date
September
Meeting Minutes of
The Cascade Gardens Community Association
Thursday, October 8, 2015
Board Members present:
Chris Riley Ed Ewing
Don Kitchen Robert Hoats
Noah Bussell
Also Present:
Lynn Taylor
Karen A. Smith, Cabrillo Association Management
Call to Order
The meeting was called to order by President Robert Hoats at 6:32 PM noting that a quorum was
present.
The meeting was adjourned at 7:48 PM and called to order at 7:53 PM to allow for the executive
session board meeting.
Homeowner Forum
Leak by mailboxes – A leak was reported by the mailboxes and water is getting the mail wet.
Wood repairs – Lynn noted that the repairs have not been completed on her fascia boards on her
balcony.
Noxious Odor – A complaint was received that the balcony at C1 smells very strongly of urine and
prevents neighboring units from opening their windows.
Broken Sprinkler – A broken sprinkler was reported in front of unit B2.
Minutes
August 13, 2015 Minutes – A motion was made, seconded and passed 4-0, with one member
abstaining to accept the minutes as written.
Financials
Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to accept the financials
for July 2015 into the record.
Unfinished Business
Chimney & Vent cleaning – During the chimney and dryer vent cleaning there were six units where it
was noted that the firebox in the fireplace is cracked and a potential fire hazard. Each Owner was
informed of the repairs needed. To date, Management has received one completed repair. This item
remains open.
Reserve Study – The reserve study has been completed and sent to the Board for review. Don
believes that some items that need to be adjusted and the changes have been sent to Intraspect for
revision. Per Chris at Intraspect, he can make changes for $150.00. A motion was made, seconded
and passed 5-0 to approve the changes. Item remains open.
Drought/Water restrictions requirements – A letter has been mailed/distributed to all owners and
residents outlining the restrictions and rule changes. Chris has drafted two letters informing all
residents that their unit will be visually inspected by a licensed plumber to help identify any potential
leaks at the property. The Board reviewed the two versions and voted to table this item until an
agreement on enforcement of the rules is reached. Item remains open.
Landscaping/Irrigation – A motion was made, seconded and passed 4-1 to replace an additional 50
sprinkler heads with higher efficiency sprinklers to save water. Management will work with the
landscaper to apply for any applicable rebates available. Item remains open.
Mail box repairs – The new mailboxes have been installed. A motion was made, seconded and
passed 5-0 to order 5 more boxes to replace the north side mailboxes. Management will mail keys to
each unit where a box will be replaced and J-MAC will have the boxes installed. Item remains open.
Wood Repairs - There are several areas damaged by termites/wood rot that are in need of repairs,
including balconies and the back stairway to the clubhouse. This item has been tabled.
Annual review & Tax Preparation – The taxes and annual review have been completed by Dale
Snider, CPA and submitted to the Board for approval. A motion was made, seconded and passed 5-0
to approve the annual review. The review will be mailed to the Owners per civil code. Item is closed.
Pool – There is a possibility of a leak in the pool. Chris will continue to monitor the water level and will turn off the heater when the weather changes. Chris has also offered to research pool covers for the off season. Item remains open.
Gutter cleaning/Maintenance – As the winter season approaches it was noted that there are gutters
filled with debris. A motion was made, seconded and passed 5-0 to have J-MAC purchase and install
foam gutter inserts as needed. A motion was made, seconded and passed 3-1 with one member
abstaining to have J-MAC clean and repair the roof and gutters as needed, as well as re-install the
sump pump at the F building. Item remains open.
New Business
Architectural application – Unit E8 – New windows. An ARC Application was received to replace the windows/sliders at unit E8 with Milgard windows already approved as the HOA standard. A motion was made, seconded and passed 5-0 to approve the application.
Collections
Account 427-070-31-13- A motion was made, seconded and passed 5-0 to authorize the account be
sent to collections for the unpaid assessments if not paid by 10/16/2015. Item remains open.
Executive Session
A brief executive session meeting was held to discuss accounts due, member discipline, Third party
relations.
Next Meeting
The next meeting is the annual meeting to be held November 12, 2015.
Adjournment
The meeting was adjourned at 8:14 PM.
By: _________________________ Date: ______________________________
Ed Ewing, Secretary
October
(annual meeting no minutes)
November
Meeting Minutes of
The Cascade Gardens Community Association
Thursday, November 12, 2015
Board Members present:
Chris Riley Ed Ewing
Don Kitchen Robert Hoats
Noah Bussell
Also Present:
Jennell Bussell
Karen A. Smith, Cabrillo Association Management
Call to Order
The meeting was called to order by President Robert Hoats at 6:34 PM noting that a quorum was
present.
Homeowner Forum
Gutter Cleaning – The gutters at unit B2 need to be cleaned.
Tree trimming – The tree at Agave Ridge are in need of trimming.
Parking enforcement – It was noted that the parking rules are not being enforced by Neighborhood
Watch. The Board and Management will ticket/tow as needed and will enforce the parking rules.
Minutes
October 8, 2015 Minutes – A motion was made, seconded and passed 5-0 to accept the minutes as
written.
Financials
Monthly Financials – A motion was made, seconded and unanimously passed 5-0 to accept the financials
for August and September 2015 into the record. Don has also requested that the financials
include the check detail report.
Annual Surplus – A motion was made, seconded and passed 5-0 to move the annual surplus in the
amount of $16, 005.00 to the reserve account.
Unfinished Business
Chimney & Vent cleaning – During the chimney and dryer vent cleaning there were six units where it
was noted that the firebox in the fireplace is cracked and a potential fire hazard. Each Owner was
informed of the repairs needed. To date, Management has received one completed repair and one unit
was re-inspected and deemed safe. Management will send a follow up letter to the other owners who
have not responded. This item remains open.
Reserve Study – The reserve study has been completed and sent to the Board for review. Don
believes that some items needed to be adjusted and the Board had approved $150.00 to have the
reserve study numbers changed. The adjusted numbers drastically changed the funding results for the
HOA and called for an increase in dues. A motion was made, seconded and passed 4-0 to have the
changes negated and the original reserve study to remain intact. Item is closed.
Drought/Water restrictions requirements – A letter has been mailed/distributed to all owners and
residents outlining the restrictions and rule changes. Chris has drafted two letters informing all
residents that their unit will be visually inspected by a licensed plumber to help identify any potential
leaks at the property. The Board reviewed the two versions and voted to table this item until an
agreement on enforcement of the rules is reached. Item remains open.
Landscaping/Irrigation – The landscaper continues to replace old sprinkler heads with higher
efficiency sprinklers to save water. Irrigation has been reduced to one day per week to adhere to the
mandatory drought restrictions. Item remains open.
Mail box repairs – Management sent out certified letters November 10, 2015 to owners with a set of
keys to replace the north side mailboxes. Management will coordinate with the USPS and Mark to get
the boxes installed. Item remains open.
Wood Repairs - There are several areas damaged by termites/wood rot that are in need of repairs,
including balconies and the back stairway to the clubhouse. It was also noted that the restroom doors
are not vented. A motion was made, seconded and passed 5-0 to approve J-MAC to install vents in
both doors, not to exceed $100.00This item has been tabled.
Pool – There is a possibility of a leak in the pool. Chris will continue to monitor the water level and will turn off the heater no later than October 15th. Chris has researched pool covers for the off season and provided the Board with three options: Vinyl, Liquid and Sun Rings. The Board voted 3-1 with one member abstaining to go with the vinyl option, not to exceed $2000.00. Chris will forward the info to Management. Item remains open.
Gutter cleaning/Maintenance –J-MAC is in the process of cleaning the roofs and gutters and will
insert install foam gutter inserts as needed. It was noted that Mark is unable to access the gutters for
unit B1 and B4. Management will work with the Owners for access to the gutters. Item remains open.
Vendor contracts – Janitorial – Padres Janitorial is not performing the duties as outlined in their
contract. Two bids were received for janitorial services. A motion was made, seconded and passed 5-
0 to accept the proposal from Ace Janitorial effective December 1, 2015. Item is closed.
Rule and Regulation changes – New rules for window coverings, water hose usage, trash/recycling,
balcony use, vehicle towing and animal regulations were proposed. A motion was made, seconded
and passed 4-1 to accept the new rules and regulations as written. Management will mail the changes
to all owners for a mandatory comment period per civil code and will vote for final approval at the
January 2016 meeting. Item remains open.
New Business
Parking lot damages – A vendor hired by an owner in the D building has damaged the parking lot
with chemicals. This item has been moved to executive session.
Executive Session
A brief executive session meeting was held to discuss accounts due, member discipline, Third party
relations.
Next Meeting
The next meeting is the annual meeting to be held January 14, 2016.
Adjournment
The meeting was adjourned at 8:11 PM.
By: _________________________ Date: ______________________________
Ed Ewing, Secretary
December (no meeting)
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